At a Glance
- Tasks: Support our Legal Support Property team with admin and file management tasks.
- Company: Join Browne Jacobson, a leading legal firm in Manchester.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Perfect for those looking to kickstart their career in a fast-paced legal setting.
- Why this job: Be part of a collaborative team and enhance your organisational skills.
- Qualifications: Office administration experience and knowledge of Microsoft Office required.
The predicted salary is between 30000 - 42000 £ per year.
We are hiring a Team Assistant to join our Legal Support Property team at Browne Jacobson in Manchester. The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The is accountable for establishing and maintaining an ongoing service-based relationship with the team they support, recognising and translating the needs and expectations into a responsive service.
Responsibilities
- Liaise with PAs to support client & marketing scheduling, tender meetings, directory interviews, client training and related activities.
- Enter, maintain and update Interaction records, adding new prospects, clients, contacts and business development information.
- Ensure current knowledge of client‑specific protocols and processes, integrating them into current practices.
- File management – update, maintain and correctly name all files, both electronic and paper, according to business‑wide naming convention and folder structure.
- Open and close files, set up cases in the relevant case management system and undertake all closing/archiving procedures to remain compliant.
- Assist the PA with internal and external events, seminars and conferences: arrange registers, book travel, print/send materials and organise give‑aways.
- Order promotional goods and maintain stock levels.
- Book rooms, taxis, organise hand deliveries and courier requests; handle ad‑hoc requests.
- Print, copy, scan documents for high‑volume jobs as appropriate.
- Communicate with team members to ensure workloads are balanced and deadlines are met.
- Answer internal calls and liaise with PAs and Practice Support Managers for direction.
- Assist with billing and expense reporting.
- Create and upload information to client data rooms following lawyer and PA instructions.
- Produce court bundles in line with lawyer instructions and court rules, and coordinate delivery.
- Check client and internal data for accuracy.
- Ensure compliance with firm‑wide and departmental policies, including Lexcel and Information Security.
- File post, emails and client correspondence in the document management system.
- Attend team meetings and keep service users updated on progress.
- Maintain open communication with fee earners and practice assistants on work requirements.
- Consistently offer assistance wherever possible.
Person Specification
- Relevant office‑based administration experience.
- Experience with document and case management systems.
- Intermediate knowledge of Microsoft Office.
What makes a good fit?
- Effective communicator able to liaise with internal and external clients professionally.
- Strong organisational skills and time‑management in a fast‑paced environment.
- Conscientious, accountable for own work quality.
- Positive, can‑do attitude adaptable to change.
- Excellent attention to detail and customer‑service focused.
- Proactive, professional, flexible work approach.
- Willingness and ability to learn and develop over time.
Team Assistant - Manchester employer: Browne Jacobson
Browne Jacobson is an exceptional employer, offering a dynamic work environment in Manchester where teamwork and professional growth are at the forefront. With a strong commitment to employee development, we provide comprehensive training opportunities and a supportive culture that values communication and collaboration. Join us to be part of a forward-thinking legal support team that prioritises both client satisfaction and employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant - Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Team Assistant role, and who knows? They might just have the inside scoop on openings at Browne Jacobson or elsewhere.
✨Tip Number 2
Prepare for those interviews! Research Browne Jacobson and understand their values and culture. Think about how your skills in administration and file management can shine through in your answers. We want you to show them why you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles and how you can demonstrate your organisational skills and attention to detail. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect directly with us. Good luck!
We think you need these skills to ace Team Assistant - Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Assistant role. Highlight relevant experience, especially in administration and file management, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the team. Mention specific examples of how you've successfully managed workloads or supported teams in the past.
Show Off Your Tech Skills:Since the role involves document and case management systems, be sure to mention any relevant software experience. If you're familiar with Microsoft Office, let us know how you've used it effectively in previous roles!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status directly!
How to prepare for a job interview at Browne Jacobson
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Team Assistant at Browne Jacobson. Familiarise yourself with their legal support processes and how your role fits into the bigger picture. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will highlight your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Effective communication is key for a Team Assistant. Practice articulating your thoughts clearly and concisely. During the interview, be sure to listen actively and respond thoughtfully to questions. This will demonstrate your ability to liaise with both internal and external clients professionally.
✨Emphasise Your Attention to Detail
Attention to detail is crucial in this role, especially when it comes to file management and compliance. Prepare to discuss specific instances where your meticulous nature has positively impacted your work. Highlighting your commitment to quality will reassure the interviewers that you can maintain high standards in your tasks.
