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- Tasks: Support office operations by managing documents, mail, and supplies efficiently.
- Company: Join a dynamic team focused on legal support services in a collaborative environment.
- Benefits: Enjoy a structured work environment with opportunities for personal growth and skill development.
- Why this job: Perfect for those who thrive in organized settings and want to make a real impact.
- Qualifications: Must be IT literate, organized, and possess strong communication skills.
- Other info: Ideal for high school and college students looking for flexible, hands-on experience.
The predicted salary is between 24000 - 36000 £ per year.
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Copying, printing and scanning documents as requested. Ensuring pages are clear, legible and accurate, and correct finishing options are applied including pagination of documents where required.
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Saving and sending documents/ images including copying CDs, saving files to and from CDs, document management systems and BJ Access.
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Sending outgoing mail and inter-office mail , ensuring outgoing mail is left at the relevant collection point.
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Distribution of incoming/ inter-office mail and couriered items, ensuring items are logged in and signed for.
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Assist with the moving and organisation of office equipment, stationery and meeting room furniture as and when required.
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Hand deliveries and collections as per requests to and from local sites, including filing documents at court.
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Retrieving and sending files to and from the offsite storage provider and carrying out office file audits at regular intervals.
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Proactively ensure good housekeeping is adhered to throughout the office.
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Ensure break out areas, kitchens, stationery points and MFDs are sufficiently stocked at all times. Ordering consumables and replenishing stocks as and when necessary, keeping all areas tidy.
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Identify any Health & Safety issues/ hazards, as well as any general maintenance or cleaning issues and report promptly to the relevant party.
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Proactively manage DSE assessments in line with requirements when instructed or required.
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Arrange outgoing couriers and special deliveries etc. by request, completing the relevant details on the finance system.
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Arrange for large scale printing, scanning and document finishing work to be sent to other offices, ensuring SLAs are adhered to and requestors are kept updated on progress.
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Prepare for new starters and leavers with lockers, keys, and access etc.
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Ensure all documentation displayed in the office is appropriate and up to date at all times.
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Assist with maintaining the meeting rooms and booking system.
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Local management of allocated car parking.
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Assist with supervision of any external contractors and building management team as requested by the buildings team.
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Assist with any building related activities as required including fire warden and first aid duties.
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Any other duties commensurate with the post.
What technical skills are required for someone to be successful and enjoy the role?
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IT literate with knowledge of Microsoft office (Excel, Word and Outlook).
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Methodical, organised approach.
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Health & Safety knowledge/ Hazard identification.
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Keen eye for detail.
Who would be a good fit for this role?
As part of the Legal Support Services team, you would be expected to have the following skills and experience:
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Ability to adapt to change and understand the need to develop processes.
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Positive, can-do attitude, with the ability to work on own initiative whilst maintaining a positive team spirit at all times.
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Effective communication skills with the ability to build and maintain relationships.
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Good organisational skills, with the ability to multi-task.
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Work well under pressure whilst remaining calm.
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Able to adopt a common sense approach.
Office Support Assistant employer: Browne Jacobson LLP
Contact Detail:
Browne Jacobson LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Excel, Word, and Outlook. Being proficient in these programs will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to multi-task effectively, which is crucial for the Office Support Assistant position.
✨Tip Number 3
Emphasize your communication skills during any interactions with us. Being able to build and maintain relationships is key in this role, so be ready to discuss how you've successfully collaborated with colleagues or clients in the past.
✨Tip Number 4
Demonstrate your proactive approach to problem-solving by sharing instances where you've identified issues and taken the initiative to resolve them. This aligns perfectly with the expectations of maintaining a tidy office and ensuring health and safety standards.
We think you need these skills to ace Office Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasize your IT literacy, organizational skills, and any previous office support roles.
Craft a Strong Cover Letter: Write a cover letter that showcases your positive attitude and ability to adapt to change. Mention specific examples of how you've successfully managed multiple tasks or improved processes in past roles.
Highlight Technical Skills: Clearly list your proficiency in Microsoft Office applications like Excel, Word, and Outlook. If you have experience with document management systems or health and safety protocols, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A keen eye for detail is crucial for this role, so make sure your application reflects that quality.
How to prepare for a job interview at Browne Jacobson LLP
✨Show Your IT Skills
Make sure to highlight your proficiency in Microsoft Office, especially Excel, Word, and Outlook. Be prepared to discuss how you've used these tools in previous roles to manage documents and communicate effectively.
✨Demonstrate Organizational Skills
Share examples of how you've successfully managed multiple tasks or projects at once. Discuss any systems or methods you use to stay organized and ensure that nothing falls through the cracks.
✨Emphasize Attention to Detail
Since the role requires a keen eye for detail, be ready to provide specific instances where your attention to detail made a difference. This could include ensuring accuracy in document preparation or identifying potential hazards in the workplace.
✨Exhibit a Positive Attitude
A positive, can-do attitude is essential for this role. Prepare to discuss how you maintain a positive team spirit, even under pressure, and how you adapt to changes in the workplace.