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- Tasks: Support the Facilities team with essential admin tasks and reception duties.
- Company: Join the International Centre for Life, a vibrant science hub in Newcastle.
- Benefits: Enjoy wellbeing initiatives, health cash plans, and discounted parking.
- Other info: Flexible part-time hours with opportunities for personal growth.
- Why this job: Be part of an inspiring environment that promotes science and community engagement.
- Qualifications: Strong organisational skills and IT proficiency; admin experience is a plus.
The predicted salary is between 20000 - 25000 £ per year.
The International Centre for Life is a thriving science hub in the heart of Newcastle. Its purpose is to inspire everyone to explore and enjoy science and to provide a world class science hub where life enhancing engagement, research and clinical treatment can thrive. Life is home to NHS clinics as well as scientists and researchers from Newcastle University. Life Science Centre is at the heart of this ‘circle of science’ and aspires to be the most accessible and inclusive visitor attraction in the UK. It has an international reputation for its work in sensory engagement.
We are looking for a well organised and confident administrator to support our Facilities team. You will provide essential administrative support including helping to manage contractor Health and Safety information, keeping the reactive helpdesk systems up to date, and ensuring documents are organised and available to the team on the Property Management SharePoint site. You will be based at Biomedicine West reception, and your role includes some reception duties such as welcoming and assisting visitors and supporting tenants in the building.
You will have strong organisational and IT skills in Office 365 or similar, be a good communicator, self-motivated, and be comfortable working independently or as part of a team. Experience in administration or facilities work is desirable but not essential.
Life is a welcoming and friendly place to work. We offer a range of benefits to support your wellbeing, including access to wellbeing initiatives, an Employee Assistance Programme, a health cash plan with a 24/7 GP service line, and discounted car parking in the centre of Newcastle. The successful applicant will be subject to a DBS check. Details of our DBS policy are available on request.
For further information regarding this post, please refer to the job description and person specification on our website. To apply for this vacancy, please complete the online application form which can be accessed from our website by 8 February 2026. Interviews will be held on the 17 February.
The International Centre for Life is an equal opportunities employer. Life has achieved Maintaining Excellence accreditation under the North East Better Health at Work Scheme.
Facilities Administrator employer: brown & co
Contact Detail:
brown & co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Get to know the company! Research the International Centre for Life and its mission. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend events at the Centre. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and facilities management. Think about examples from your past experiences that highlight your organisational skills and ability to work independently or in a team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re following the process as outlined in the job description, which is always a good look.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. Make sure you understand what we're looking for in a Facilities Administrator and how your skills match up. This will help you tailor your application to stand out!
Show Off Your Organisational Skills: As a Facilities Administrator, being organised is key! In your application, highlight any experiences where you've successfully managed tasks or projects. We want to see how you can keep things running smoothly around here.
Be Yourself in Your Cover Letter: Your cover letter is your chance to let your personality shine through. Don’t just list your qualifications; tell us why you're excited about this role and how you can contribute to our friendly team at the International Centre for Life.
Apply Through Our Website: Make sure to submit your application via our website. It’s the easiest way for us to receive your details and ensures everything is processed correctly. Plus, it shows you’re following our instructions, which is always a good sign!
How to prepare for a job interview at brown & co
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like managing Health and Safety information and using the Property Management SharePoint site. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed tasks or projects. Whether it's keeping documents organised or handling multiple requests, having specific examples ready will demonstrate your capability to handle the job effectively.
✨Brush Up on IT Skills
As the job mentions a need for proficiency in Office 365 or similar tools, make sure you're comfortable discussing your experience with these applications. You might even want to practice using them if you haven't in a while, so you can confidently talk about how you would use them in your day-to-day tasks.
✨Prepare for Reception Duties
Since part of your role involves welcoming visitors, think about how you would create a positive first impression. Prepare to discuss your communication style and any previous experience in customer service or reception roles. This will show that you’re not just an administrator but also someone who can represent the organisation well.