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For Companies At a Glance
- Tasks: Support operational, commercial, and financial aspects of contracts across multiple sites in London.
- Company: Vertex is committed to diversity and creating an inclusive workplace for all employees.
- Benefits: Enjoy a flexible work schedule and opportunities for personal development.
- Why this job: Join a dynamic team and make a real impact while developing your skills in a supportive environment.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: This role is fully site-based with a standard 40-hour work week.
The predicted salary is between 30000 - 42000 £ per year.
Vertex are currently recruiting a full-time Contract Support Administrator to cover various sites across London. Reporting to the Contract Manager, you will be working within the administrative support team. As Contract Support Administrator, you will provide day-to-day support for all operational, commercial, and financial aspects of a contract or portfolio of contracts. In addition to the site-specific delivery, you will also be required to support the central functions with month-end and end-of-financial-year deadlines and reporting. This role is fully site-based.
Key Responsibilities
- Commercial Aspects: Work closely with the commercial team and Contract Manager to gain a full understanding of the contractual obligations from ourselves and the customer.
- Admin & Reporting: Ensure all necessary electronic and paper records, including PPMs, Helpdesk tasks, and timesheets are completed by the team in a timely manner to meet internal and customer deadlines.
- CAFM Tasks: Raise reactive tasks and supplier/Sub-contractor POs for submitting to engineers and suppliers. Also, update BU Quote Log once the instruction to proceed has been received and the task has been raised in Concept.
- Financial Performance: Work closely with the Contract Manager to support all WIP processes relating to the contract and coordinate any additional costs as necessary relating to suppliers or subcontractors.
- Invoicing: Carry out invoicing processes in line with contractual payment terms to ensure all chargeable works carried out are captured and submitted for invoicing in a timely and accurate manner.
- Customer Service: Deliver exceptional service standards to meet Vertex & service partner expectations when supporting the management team in resolving operational difficulties.
- Learning & Development: Take responsibility for your own learning and development activities supported by your line manager and the Performance & Development Review.
The hours of work average 40 hours per week, Monday to Friday between 08:00 & 17:00. However, flexibility is required to complete the duties associated with the role.
Diversity Statement
At Vertex, diversity is an integral part of our values, culture, and identity. We want to foster belonging and empowerment at work and organizations that are diverse in age, ethnicity, sexual orientation, gender identity, and physical or mental ability are proven to be better companies. Our goal is to create an inclusive and diverse culture where everyone, from any background, can do their best work.
Contract Support Administrator – London employer: Brown & Co
Contact Detail:
Brown & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator – London
✨Tip Number 1
Familiarise yourself with the key responsibilities outlined in the job description. Understanding the commercial aspects and financial performance requirements will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Research Vertex's company culture and values, especially their commitment to diversity and inclusion. Being able to discuss how your personal values align with theirs can set you apart from other candidates.
✨Tip Number 3
Prepare examples from your past experiences that showcase your administrative skills and ability to handle multiple tasks efficiently. Highlighting your organisational skills will be crucial for this role.
✨Tip Number 4
Network with current or former employees of Vertex on platforms like LinkedIn. Gaining insights about the company and its work environment can provide you with valuable information to use in your discussions.
We think you need these skills to ace Contract Support Administrator – London
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and requirements of the Contract Support Administrator position. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your ability to manage contracts, handle financial processes, and provide excellent customer service.
Showcase Your Skills: Make sure to include specific skills that are relevant to the role, such as proficiency in CAFM systems, invoicing processes, and strong organisational abilities. Use examples to illustrate how you've successfully applied these skills in past positions.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are a great fit for the Contract Support Administrator role at Vertex. Mention your understanding of their commitment to diversity and how you can contribute to an inclusive workplace.
How to prepare for a job interview at Brown & Co
✨Understand the Role
Before the interview, make sure you thoroughly understand the responsibilities of a Contract Support Administrator. Familiarise yourself with the key tasks such as managing commercial aspects, admin and reporting, and invoicing processes. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
As this role involves handling multiple tasks and deadlines, be prepared to discuss your organisational skills. Share examples from your past experiences where you successfully managed competing priorities or improved efficiency in administrative processes.
✨Highlight Customer Service Experience
Vertex values exceptional customer service, so be ready to talk about your experience in delivering high standards of service. Prepare specific examples of how you've resolved operational difficulties or exceeded customer expectations in previous roles.
✨Emphasise Adaptability and Learning
Given the dynamic nature of the role, it's important to show that you're adaptable and eager to learn. Discuss any instances where you've had to quickly adjust to new situations or take on additional responsibilities, and express your commitment to personal development.
