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- Tasks: Coordinate matchday operations for youth football fixtures, ensuring a smooth experience for all.
- Company: Join Port Vale Football Club, a community-focused and inclusive environment.
- Benefits: Gain valuable experience in sports management and enhance your organisational skills.
- Why this job: Be part of the action and support young athletes in a vibrant football setting.
- Qualifications: Strong communication skills and a passion for football are essential.
- Other info: Flexible hours with opportunities to grow within the football community.
Closing Date: 17/10/2025
Job title: Volunteer Academy Matchday Coordinator
Reporting to: Head of Academy Operations
Locations:
- Port Vale Football Club, Vale Park Stadium, Hamil Road, Stoke-on-Trent ST6 1AW
- AFC Norton, Community Drive, Smallthorne, Stoke-on-Trent ST6 1QF
- Alsager School, Hassall Road, Alsager, Stoke-on-Trent ST7 2HR
- Roe Lane Playing Fields, Newcastle-under-Lyme ST5 3PH
Role Purpose
To ensure the smooth and professional operation of all academy fixtures and events on matchdays. This includes overseeing the logistical setup, liaising with coaching staff, referees, and opposition teams, and ensuring that all players, parents, and visitors experience a safe, welcoming, and well-organized environment.
Responsibilities
- Match day coordination of all U9 – U18 home fixtures at the various venues Port Vale use across the Academy
- Flexibility to work across the week and over the course of the season to support Professional Development Phase Fixtures on Saturday and Youth and Foundation Phase fixtures on weekends, mid-week fixtures as they occur
- Provide administrative and operational support for the Academy Operations team, both prior to and following Academy fixtures, regarding all arrangements for match days and successful games programme completion
- Work collaboratively with stakeholders of additional venues, offering direction and guidance as needed, to enable smooth running of match day operations e.g., parking, site access, management of controlled Academy zones and staff and players only areas
- Act as the first point of contact for arrival of visiting teams, match officials and scouts on match days
- Support completion, sharing and distribution of team sheets between teams and relevant officials within required time frames
- Facilitate pitch inspections if necessary
- Monitor adherence to player, parent, and spectator codes of conduct in place at the Academy
- Provide weekly feedback to the Head of Academy Operations, and immediately following any match days incidents
- Undertake other specific duties as instructed by the Head of Academy Operations
Person Specification
- Excellent organisational, communication and time-management skills with the ability to build relationships with players, parents and coaches both internally and externally
- Ability to remain calm under pressure and respond to changing situations effectively
- Enthusiasm for the role and a proactive thinker who always looks for opportunities to improve and enhance the academy operations
- Be willing to go above and beyond to provide our players, parents, staff and external stakeholders with the best experience possible
Qualifications and Experience
- DBS Enhanced Criminal record check
- Valid UK Driving licence
- A strong passion to work within football operations
- Experience working with young people
Safeguarding Statement
Port Vale Football Club is committed to safeguarding the welfare of children and adults at risk and require all employees to share this commitment and promote the welfare of these groups. Applicants will be asked about any previous convictions, cautions, reprimands, including those that are considered ‘spent’ as defined by the Rehabilitation Offenders Act 1974 (Exceptions) Order 1975 (Amended 2013). Appointment to this role is subject to a satisfactory Enhanced DBS Check (with children’s barred list check) and references.
Equality Statement
Port Vale Football Club iscommitted to creating an inclusive and diverse environment and is proud to be an equal opportunity employer.Qualified applicants will receive consideration for employment without regard to race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, age or with regards to pregnancy or maternity.
Please download a copy of our Application Form. Once you have successfully completed this form please attach it to your application with your CV.
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ACADEMY MATCHDAY COORDINATOR employer: Brown & Co
Contact Detail:
Brown & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ACADEMY MATCHDAY COORDINATOR
✨Tip Number 1
Get to know the club and its culture! Research Port Vale Football Club, their values, and how they operate. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or at local events. Building connections can give you insider info about the role and might even lead to a recommendation!
✨Tip Number 3
Prepare for the unexpected! Matchdays can be chaotic, so think about how you'd handle various scenarios. Practising your responses to potential challenges will help you stay calm and collected during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and ready to dive into the academy operations.
We think you need these skills to ace ACADEMY MATCHDAY COORDINATOR
Some tips for your application 🫡
Show Your Passion for Football: When you're writing your application, let your love for football shine through! We want to see that you’re not just looking for any job, but that you’re genuinely excited about working in football operations and making a difference for our academy.
Be Organised and Clear: Make sure your application is well-structured and easy to read. Use headings, bullet points, and clear language to highlight your skills and experiences. We appreciate clarity, so don’t make us hunt for the good stuff!
Tailor Your Application: Don’t just send a generic application. Take the time to tailor it to the Academy Matchday Coordinator role. Mention specific responsibilities from the job description and how your experience aligns with them. We love seeing candidates who pay attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re tech-savvy and know how to follow instructions!
How to prepare for a job interview at Brown & Co
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Academy Matchday Coordinator. Familiarise yourself with the logistics involved in match days, from coordinating fixtures to liaising with coaches and referees. This will help you demonstrate your enthusiasm and readiness for the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, come prepared with examples of how you've successfully managed events or projects in the past. Discuss specific situations where you had to juggle multiple tasks and how you ensured everything ran smoothly.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Be ready to share instances where you've built strong relationships with various stakeholders, such as players, parents, and coaches. Highlight your ability to remain calm under pressure and how you handle challenging situations.
✨Express Your Passion for Football
Let your passion for football shine through during the interview. Share why you want to work in football operations and how you can contribute to creating a positive experience for players and their families. This enthusiasm can set you apart from other candidates.