At a Glance
- Tasks: Manage and maintain document control processes for exciting projects.
- Company: Join a leading company in the construction and engineering sector.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on innovation and collaboration.
- Why this job: Be the backbone of project success by ensuring smooth document flow.
- Qualifications: Experience with EDMS and strong organisational skills required.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Controller. Job in London Move Collective Jobs employer: Broughton Group
At Ferrovial, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. Our commitment to employee growth is evident through comprehensive training programmes and mentorship opportunities, particularly for roles like Senior Document Controller, where you will play a pivotal role in managing critical documentation processes. With a focus on diversity and inclusion, we ensure that every team member feels valued and empowered to contribute to our projects' success.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller. Job in London Move Collective Jobs
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Senior Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your document control skills and experience. Join groups related to document management and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by brushing up on your EDMS knowledge and document control processes. Be ready to discuss specific examples of how you've managed documentation in past roles. Practice makes perfect, so consider doing mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a leg up. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Senior Document Controller. Job in London Move Collective Jobs
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document control processes and EDMS systems, as well as any relevant skills that match the job description.
Showcase Your Skills:Don’t forget to showcase your communication and organisational abilities. Use specific examples from your past experiences to demonstrate how you've successfully managed documentation and supported project teams.
Be Clear and Concise:When writing your application, keep it clear and concise. Avoid jargon and ensure your points are easy to understand. This will help us see your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Broughton Group
✨Know Your EDMS Inside Out
Make sure you’re well-versed in Electronic Document Management Systems, especially Asite. Brush up on how to configure and manage document control settings, as well as any specific features that might come up during the interview.
✨Showcase Your Organisational Skills
Prepare examples of how you've maintained and updated project documentation in the past. Highlight your ability to manage large volumes of documents accurately and efficiently, as this is crucial for the role.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Be ready to discuss how you’ve acted as a point of contact for EDMS-related queries and how you’ve liaised with various teams.
✨Demonstrate Your Attention to Detail
Bring examples of how you’ve conducted audits or ensured compliance in previous roles. This will show that you understand the importance of data integrity and can maintain high standards in documentation.
