At a Glance
- Tasks: Support a dynamic team by managing workflows and client interactions.
- Company: Join a vibrant team at Move Collective in Redhill.
- Benefits: Full training, supportive environment, and a chance to develop your skills.
- Other info: Great opportunity for career growth in a fast-paced environment.
- Why this job: Be part of a team that keeps everything running smoothly and efficiently.
- Qualifications: Strong multitasking and communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
Location: Redhill
Hours: Monday-Friday 8am - 4.30pm and 8.30am - 5pm
About the Role
We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.
Key Responsibilities
- Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
- Answer phone calls promptly, transferring and taking messages where necessary.
- Daily interaction with clients, subcontractors, and internal staff.
- Respond to all client callouts via phone or email.
- Place purchase orders with subcontractors and suppliers.
- Collaborate with subcontractors to obtain health and safety documentation.
- Schedule engineering staff weekly.
- Produce documentation for invoicing on a weekly basis.
- General filing and site setup (paper and electronic).
- Input all works into the in-house IBMS system daily.
- Provide administrative assistance to the Contracts Manager.
- Assist in compiling monthly and quarterly contract reports.
- Handle ad-hoc administrative duties.
- Update clients' database daily.
Training & Support
Full training will be provided on all tasks, with ongoing support from the admin team.
Interested? Apply now or call Amanda Nash.
Facilities Administrator. Job in Redhill Move Collective Jobs in Salfords employer: Broughton Group
Move Collective is an exceptional employer that fosters a collaborative and supportive work environment in Redhill. With a focus on employee growth, we offer comprehensive training and ongoing support to ensure your success as a Facilities Administrator. Join our dynamic team where your contributions are valued, and enjoy the benefits of a structured work-life balance with regular hours from Monday to Friday.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator. Job in Redhill Move Collective Jobs in Salfords
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Move Collective. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing what makes Move Collective tick will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! Since the role involves a lot of phone and email interaction, try role-playing common scenarios with a friend. This will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Administrator. Job in Redhill Move Collective Jobs in Salfords
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your multitasking and communication skills, as these are key for the Facilities Administrator role. We want to see how your experience aligns with the responsibilities listed in the job description.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic team. Mention specific experiences that relate to supporting a Contracts Manager or working with engineers.
Show Off Your Organisation Skills:Since this role involves managing various tasks, demonstrate your organisational skills in your application. You could mention any tools or methods you use to keep track of multiple projects or deadlines.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Broughton Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like supporting the Contracts Manager and managing communication with clients and subcontractors. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Multitasking Skills
Since this role requires excellent multitasking abilities, prepare examples from your past experiences where you successfully juggled multiple tasks. Be ready to discuss how you prioritised your workload and maintained efficiency, as this will show you can handle the dynamic nature of the job.
✨Practice Your Communication
Strong communication is key for this position, so practice articulating your thoughts clearly. You might be asked about how you would handle client interactions or manage phone calls. Consider role-playing with a friend to refine your responses and ensure you come across as confident and professional.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how success is measured in the role. This shows your genuine interest in the position and helps you gauge if it’s the right fit for you.
