At a Glance
- Tasks: Support a dynamic team by managing workflow and communication with clients and engineers.
- Company: Join a vibrant team in Redhill focused on efficient administration.
- Benefits: Full training, supportive environment, and a chance to develop your skills.
- Other info: Enjoy a varied role with opportunities for growth and development.
- Why this job: Be the backbone of operations and make a real difference in a busy team.
- Qualifications: Strong multitasking and communication skills are essential.
The predicted salary is between 24000 - 28000 £ per year.
Location: Redhill
Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm
About the Role
We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.
Key Responsibilities
- Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
- Answer phone calls promptly, transferring and taking messages where necessary.
- Daily interaction with clients, subcontractors, and internal staff.
- Respond to all client callouts via phone or email.
- Place purchase orders with subcontractors and suppliers.
- Collaborate with subcontractors to obtain health and safety documentation.
- Schedule engineering staff weekly.
- Produce documentation for invoicing on a weekly basis.
- General filing and site setup (paper and electronic).
- Input all works into the in-house IBMS system daily.
- Provide administrative assistance to the Contracts Manager.
- Assist in compiling monthly and quarterly contract reports.
- Handle ad-hoc administrative duties.
- Update clients' database daily.
Training & Support
Full training will be provided on all tasks, with ongoing support from the admin team.
Interested? Apply now or call Amanda Nash.
Administrative Scheduler in Salfords employer: Broughton Group
Join our vibrant team in Redhill as an Administrative Scheduler, where you'll enjoy a supportive work culture that values collaboration and communication. We offer comprehensive training and ongoing development opportunities, ensuring you grow alongside the company while contributing to a dynamic environment that prioritises efficiency and client satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Scheduler in Salfords
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Scheduler role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on showcasing your multitasking and communication skills, as these are key for the role. We want you to feel confident and ready to impress!
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest in working with them. A little initiative can go a long way in landing that dream job.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we’re always looking for talented individuals like you to join our team, so don’t hesitate to hit that apply button!
We think you need these skills to ace Administrative Scheduler in Salfords
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your multitasking and communication skills, as these are key for the Administrative Scheduler role. We want to see how your experience aligns with the responsibilities listed in the job description.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our dynamic team. Mention specific examples of how you've successfully managed similar tasks in the past.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and get straight to the facts about your experience and skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Broughton Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Scheduler. Familiarise yourself with tasks like managing workflows, scheduling staff, and handling client communications. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Multitasking Skills
Since this role requires excellent multitasking abilities, prepare examples from your past experiences where you've successfully juggled multiple tasks. Be ready to discuss how you prioritised your workload and maintained efficiency under pressure.
✨Practice Your Communication Skills
As you'll be interacting with clients, subcontractors, and internal staff, it's crucial to showcase your strong communication skills. Consider doing mock interviews or role-playing scenarios to practice responding to phone calls and emails effectively.
✨Be Ready for Technical Questions
Familiarise yourself with any software or systems mentioned in the job description, like the in-house IBMS system. If you have experience with similar tools, be prepared to discuss how you used them to streamline administrative processes.
