At a Glance
- Tasks: Support smooth operations by managing inboxes, calls, and administrative tasks.
- Company: Allen Associates, a dynamic recruitment agency in Oxford.
- Benefits: Competitive pay, holiday pay, and potential for longer-term roles.
- Other info: Flexible roles across Oxfordshire with opportunities for career growth.
- Why this job: Gain valuable experience with innovative companies while enhancing your admin skills.
- Qualifications: Proven admin experience, strong IT skills, and a proactive mindset.
The predicted salary is between 12 - 15 £ per hour.
Here at Allen Associates, we are always keen to register Temporary Administrators and Temporary Office Assistants to support our valued clients in a range of assignments. Working in fascinating businesses around the County, temporary workers play a key role in ensuring smooth day-to-day operations, assisting with a variety of essential administrative tasks.
To thrive in these fast-paced roles, you will need to be free at short notice, demonstrate a proactive can-do mindset, as well as confident IT skills underpinned with proven expertise gained in a commercial administrative position.
Key responsibilities are likely to include:
- Managing multiple inboxes
- Answering calls and directing them appropriately
- Maintaining both paper-based and digital filing systems
- Accurately inputting data
- Responding to queries and resolving issues as they arise
- Coordinating meetings and preparing supporting materials
- Managing diaries and schedules
- Organising travel and accommodation arrangements
Job Requirements:
- Proven administrative experience within a commercial environment
- A positive, team-oriented approach with a willingness to contribute and add value
- Ability to work effectively under pressure and meet tight deadlines
- Strong working knowledge of Microsoft Office, along with experience using a range of other systems
Benefits:
- Competitive hourly pay rates, plus holiday pay
- Opportunity to gain experience with a variety of innovative and interesting organisations across Oxfordshire
- Many temporary roles have the potential to lead to longer-term opportunities
Location:
Our clients are located across Oxfordshire, with many based in the City Centre and the nearby business parks. Some roles offer on-site parking.
Temporary Office Assistant. Job in Oxford Move Collective Jobs employer: Broughton Group
At Allen Associates, we pride ourselves on being an excellent employer, offering Temporary Office Assistants the chance to work in diverse and dynamic environments across Oxfordshire. Our supportive work culture fosters professional growth, with competitive pay rates and opportunities to transition into longer-term roles, all while enjoying the vibrant atmosphere of Oxford's City Centre and surrounding business parks.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Office Assistant. Job in Oxford Move Collective Jobs
✨Get Social with Customer Support Communities
Join customer support groups on platforms like Facebook or Reddit. They often share job openings or temp opportunities. Engaging with these communities can help you learn more about the specific skills and experiences employers are looking for, plus you'll meet folks who might know about openings at companies like Broughton Group.
✨Leverage Seasonal Hiring Trends
Since customer support roles can spike during busy seasons (think holidays and sales periods), keep an eye out for timelines when companies ramp up hiring. Make sure to apply early and stay active; sending a quick follow-up a week after applying can show your enthusiasm for the role.
✨Flex Your Communication Skills
In customer support, communication is key! Prepare for hypothetical scenarios that test your problem-solving and customer interaction skills. Practising answers to common role-play questions can really help you shine in interviews—trust us, it makes a difference!
✨Make the Most of Job Boards
Use industry-specific job boards like Glassdoor or Indeed to find temporary roles. Don’t forget to set up alerts for customer support positions at companies like Broughton Group. The earlier you apply, the better your chances, so keep your finger on the pulse!
We think you need these skills to ace Temporary Office Assistant. Job in Oxford Move Collective Jobs
Some tips for your application 🫡
Highlight Your Communication Skills:In customer support, top-notch communication is key. Make sure your CV showcases any previous experience where you’ve had to clearly convey information or resolve issues. If you’ve handled customer queries via email or chat, mention it! Let’s see those strong verbal and written skills shine through.
Showcase Problem-Solving Experience:Employers love to see how you've handled tricky situations. Include examples in your application where you’ve tackled customer concerns or had to think on your feet. It's all about proving you can keep cool under pressure and find solutions—something super important in a temporary customer support role!
Tailor Your Approach for Temporary Roles:Since this is a temporary gig, make sure your cover letter emphasises your flexibility and eagerness to dive right in. Mention that you're ready to hit the ground running and are adaptable to new tools or systems—this shows that you understand the urgency often needed in temporary positions.
Proof of Customer Satisfaction:If you’ve got any quantifiable achievements from past customer support roles, like improved customer satisfaction scores or successful project completions, make sure to include them. Numbers speak volumes! This not only shows your capability but also gives us a reason to believe you'll bring that same success to Broughton Group.
How to prepare for a job interview at Broughton Group
✨Master the Customer Interaction Game
In customer support, we need to showcase our people skills. Prepare for role-playing scenarios where you'll demonstrate how to handle difficult customers or resolve complaints. Think about the types of issues common in Broughton Group's industry and how you can respond empathetically and effectively!
✨Know Your Products Inside Out
For a temporary role, it's crucial to familiarize yourself with the products or services Broughton Group offers. Brush up on key features, common issues, and FAQs. This knowledge will enable you to respond quickly and confidently to customer queries, showing you’re ready to jump in at a moment’s notice!
✨Flexibility is Key - Emphasise Your Adaptability!
Since this is a temporary role, we're looking to convey how quickly we can adapt to new systems or processes. Be ready to share examples of how you've quickly learned new tools or adjusted to changing environments in past roles. Show them you're the go-to person when the pressure's on!
✨Prepare for Quick Conversational Q&A
You might face a rapid-fire round of questions about customer service principles or how you'd handle specific situations. To ace this, think through different customer scenarios ahead of time, and practice your responses to ensure they're concise and impactful. The aim is to demonstrate your quick thinking and problem-solving skills!
