At a Glance
- Tasks: Manage and maintain document control processes in a dynamic environment.
- Company: Join Ferrovial, a leading company committed to equality and innovation.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Other info: Collaborate with diverse teams and enjoy a supportive work atmosphere.
- Why this job: Be the go-to expert in document management and make a real impact.
- Qualifications: Experience with EDMS, strong communication skills, and attention to detail.
The predicted salary is between 45000 - 55000 £ per year.
We are seeking an experienced Senior Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, be highly skilled in Electronic Document Management Systems (EDMS), and possess excellent communication and organisational abilities.
Key Responsibilities
- Maintain and update project documentation in compliance with company standards.
- Ensure accurate filing, retrieval, and distribution of documents across teams.
- Monitor document workflows and approvals within EDMS systems.
- Act as the primary point of contact for EDMS-related queries.
- Configure and manage document control settings in Asite and other platforms.
- Train and mentor new starters on document control processes and EDMS systems.
- Provide ongoing support to project teams on document management best practices.
- Ensure all documentation meets regulatory and project requirements.
- Conduct periodic audits to maintain data integrity and compliance.
- Liaise with internal teams, contractors, and clients to ensure smooth document flow.
- Support project managers with reporting and document status updates.
- Work across multiple platforms and systems to ensure consistency of data.
- Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.
Key Skills and Qualifications
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to create formulas and macros in Microsoft Excel.
- Ability to manage large volumes of documentation accurately and efficiently.
- Desirable: Experience with Power BI.
- Excellent communication and interpersonal skills.
- Strong attention to detail and organisational ability.
- Ability to work under pressure and meet deadlines.
- Experience in document control within construction, engineering, or related sectors.
- Strong knowledge of EDMS platforms.
- Essential: Hands-on experience with Asite (System Admin).
- Desirable: Familiarity with EB and ProjectWise.
- Certification in Document Control or EDMS systems (advantageous).
Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance.
Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.
Senior Document Management Specialist. Job in London Move Collective Jobs employer: Broughton Group
At Ferrovial, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. Our commitment to employee growth is evident through comprehensive training programmes and mentorship opportunities, particularly for roles like the Senior Document Management Specialist, where you will play a pivotal role in shaping document control processes. With a focus on diversity and inclusion, we ensure that every team member feels valued and empowered to contribute to meaningful projects that make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Management Specialist. Job in London Move Collective Jobs
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Broughton Group, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Senior Document Management Specialist. Job in London Move Collective Jobs at Broughton Group.
We think you need these skills to ace Senior Document Management Specialist. Job in London Move Collective Jobs
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Broughton Group
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
