At a Glance
- Tasks: Coordinate with teams to manage project documents and compile essential manuals.
- Company: Join a leading design-led contractor in the commercial catering sector.
- Benefits: Enjoy competitive salary, bonuses, private healthcare, and generous annual leave.
- Other info: Dynamic work environment with opportunities for growth and diversity.
- Why this job: Be part of exciting projects that shape award-winning restaurants and kitchens.
- Qualifications: 2 years admin experience in construction and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XD
Salary: Competitive
Job type: Full time, Permanent
IFSE are a highly regarded design‑led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team.
Who we're looking for:
- Minimum 2 years' experience in an administrative role within construction/fit‑out company.
- Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint.
- Excellent attention to detail with a proactive and problem‑solving mindset with strong organisational skills.
- Strong IT skills in MS Office applications and Adobe.
- Ability to work independently while also collaborating effectively within a team.
- Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.
Role Responsibilities:
- Co‑ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up‑to‑date and accurately reflect the completed project.
- Compile operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as‑installed drawings, etc.) to formulate the manuals in accordance with IFSE protocols and submit them to the client.
- Where necessary, work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
- For turnkey projects, ensure that all information is fully up‑to‑date and correct and work with the compliance manager to produce health and safety files.
- Work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
- Assist with preparation of RAMS when other team members are on annual leave, working with the project management team.
What you'll receive:
- A competitive salary
- Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
- Private Health Care (after 20 weeks service)
- Generous Company Pension (4% company contribution)
- Life Cover amounting to 4x salary (after 20 weeks service)
- Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 days annual leave. Bank holidays are paid in addition to the above annual leave.
Additional Information:
- Work schedule of 9am to 5.30pm, Monday to Friday, with on‑site parking available and the IFSE offices are within a 5 minute walk of the Waddon Marsh tram stop.
- Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.
- IFSE is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.
Document Control and Fit-Out Administration Specialist in London employer: Broughton Group
IFSE is an exceptional employer that values its team members by offering a competitive salary, generous annual leave, and a supportive work culture that prioritises employee well-being and growth. Located in Croydon, our head office provides a collaborative environment where you can thrive alongside talented professionals in the commercial fit-out industry, with opportunities for career advancement and a commitment to diversity and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control and Fit-Out Administration Specialist in London
✨Tip Number 1
Get to know the company inside out! Research IFSE's projects and values so you can speak confidently about how your skills fit into their vision during interviews. This shows you're genuinely interested and not just another applicant.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn, join relevant groups, and attend industry events. A friendly chat can sometimes lead to insider tips or even a referral that could land you an interview.
✨Tip Number 3
Prepare for common interview questions specific to document control and fit-out roles. Think about your past experiences and how they relate to the job description. Practising your answers will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can keep you fresh in their minds. Plus, it shows your enthusiasm and professionalism, which is always a plus!
We think you need these skills to ace Document Control and Fit-Out Administration Specialist in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control and Fit-Out Administration Specialist role. Highlight your experience in administrative roles within construction or fit-out companies, and don’t forget to mention your familiarity with document control platforms!
Show Off Your Skills:We want to see your strong IT skills in action! Be sure to list your proficiency in MS Office and Adobe, and give examples of how you've used these tools in previous roles. This will help us understand how you can contribute to our team.
Be Detail-Oriented:Attention to detail is key for this role. When writing your application, make sure to proofread for any errors and ensure that all information is accurate. This shows us that you take pride in your work and can handle the responsibilities of the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Broughton Group
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like operating and maintenance manuals. Brush up on your knowledge of document control platforms such as Procore or SharePoint, as being able to discuss these confidently will show you’re ready for the role.
✨Show Off Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a difference. Whether it was catching an error in a manual or ensuring all project documents were up-to-date, having specific stories ready will demonstrate your proactive mindset.
✨Team Player Vibes
Since collaboration is key in this role, think of instances where you successfully worked within a team. Be ready to share how you communicated with design and project management teams to gather information, as this will highlight your ability to work well with others.
✨Health and Safety Knowledge
Brush up on health and safety regulations relevant to construction and fit-out projects. Being able to discuss how you’ve contributed to health and safety files or RAMS in previous roles will show that you understand the importance of compliance in this industry.
