At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in a leading company based in Paddington, London.
- Benefits: Earn £175 per day with hybrid working for a short-term contract.
- Other info: Opportunity to enhance your professional network and develop key administrative skills.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced environment.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 56000 £ per year.
The location of the role is Paddington, London (hybrid working). The duration of the contract is 4 weeks. The pay rate on offer is 175 per day (via PAYE).
Key accountabilities of the role:
- Provide support to the Directors/Heads of in your appointed business areas.
- Complex diary management for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/Head of to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Head of's deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director/Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key skills and experience:
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working e.g. Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organizing schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Director Level Personal Assistant - Short Term Contract in London employer: Broughton Group
Join a dynamic team in Paddington, London, where we prioritise collaboration and innovation. As a Director Level Personal Assistant, you'll benefit from a supportive work culture that values your contributions and offers opportunities for professional growth. With hybrid working arrangements and a focus on efficiency, this short-term contract provides a unique chance to enhance your skills while making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Director Level Personal Assistant - Short Term Contract in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Broughton Group and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Director Level Personal Assistant - Short Term Contract in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Broughton Group. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Broughton Group
✨Showcase Your Adaptability
Given that this is a temporary HR role at Broughton Group, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Broughton Group uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Broughton Group.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Broughton Group.
