At a Glance
- Tasks: Support maintenance teams by managing data and ensuring accuracy in the CAFM system.
- Company: Join a dynamic team in Doncaster focused on efficient asset management.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive environment.
- Other info: Opportunity for growth and learning in a collaborative team setting.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in maintenance administration.
- Qualifications: Experience in administrative roles and familiarity with CAFM or CMMS systems preferred.
The predicted salary is between 30000 - 40000 £ per year.
Provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. This role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. It is a system and data administration role and does not involve technical, statutory, or compliance decision‑making.
Key Responsibilities
- Planned Maintenance Administration
- Process approved changes to planned preventative maintenance (PPM) records
- Update PPM schedules, dates, and asset links as instructed
- Apply corrections to maintenance records where errors are identified
- Support bulk updates and backlog reduction activities
- Ensure maintenance records are complete and accurate
- CAFM Data Entry & Data Quality
- Carry out routine data entry and updates within the CAFM system
- Ensure mandatory fields and references are completed correctly
- Maintain consistency in naming conventions and data structures
- Identify data errors or inconsistencies and flag them for review
- Follow documented processes and instructions precisely
- Asset-Related Maintenance Support
- Support maintenance readiness for new or updated assets
- Assist with asset‑linked maintenance updates as instructed
- Support maintenance aspects of project handovers where required
- Workload & Backlog Support
- Assist with clearing CAFM and PPM backlogs
- Track completion of assigned tasks
- Maintain simple records of completed work
- Prioritise tasks as directed by the Data & Performance Manager
Person Specification
Essential Experience
- Experience in an administrative role within facilities, maintenance, or property environments
- Hands‑on experience using a CAFM or CMMS system
- Experience handling structured data or system records
- Experience managing high‑volume and detail‑focused administrative tasks
Essential Skills
- Excellent attention to detail and accuracy
- Confidence working with systems and data
- Ability to follow processes and written instructions
- Good organisation and time management skills
- Basic understanding of planned maintenance concepts
Desirable Experience
- Experience working with PPM and asset data, or maintenance systems
- Awareness of maintenance standards such as SFG20
- Experience supporting backlog remediation or data quality initiatives
Personal Attributes
- Methodical and process‑driven
- Reliable and consistent in system use
- Comfortable with repetitive, accuracy‑focused work
- Supportive, team‑oriented approach
PPM & CMMS Administrator. Job in Doncaster Move Collective Jobs employer: Broughton Group
As a PPM & CMMS Administrator at Move Collective in Doncaster, you will join a supportive and collaborative work culture that values accuracy and attention to detail. The company offers excellent employee growth opportunities through ongoing training and development, ensuring that you can advance your career while contributing to meaningful projects. With a focus on maintaining reliable data and efficient processes, Move Collective stands out as an employer committed to fostering a positive work environment and supporting its staff in achieving their professional goals.
