At a Glance
- Tasks: Support maintenance teams by managing data and ensuring accuracy in the CAFM system.
- Company: Join CBRE, a global leader in integrated property solutions with a people-first culture.
- Benefits: Enjoy a competitive salary, comprehensive benefits, and access to training resources.
- Other info: Be part of a diverse team that values innovation and supports your career growth.
- Why this job: Make a real impact by ensuring reliable maintenance data for thousands of buildings.
- Qualifications: Experience in administrative roles and familiarity with CAFM or CMMS systems required.
The predicted salary is between 30000 - 40000 £ per year.
Global Workplace Solutions is a division of CBRE providing integrated solutions across large multi-discipline property portfolios. We are an organisation that has people at the heart of its culture and our aim for this account is to deliver an exceptional service to BT. Our BT Workplace team provide a full range of building maintenance services to their 7,000 buildings in the UK, from commercial offices and telephone exchanges to call centres and retail shops. We encourage new ways of working, driving innovation, whilst always living to our RISE values: Respect, Integrity, Service, Excellence.
The PPM & CMMS Administrator provides administrative support to the maintenance and asset teams by processing planned maintenance and asset related changes within the CAFM system. The role focuses on accuracy, consistency, and backlog reduction, ensuring maintenance data remains reliable and up to date. This is a system and data administration role and does not involve technical, statutory, or compliance decision-making.
Key Responsibilities- Planned Maintenance Administration
- Process approved changes to planned preventative maintenance (PPM) records
- Update PPM schedules, dates, and asset links as instructed
- Apply corrections to maintenance records where errors are identified
- Support bulk updates and backlog reduction activities
- Ensure maintenance records are complete and accurate
- CAFM Data Entry & Data Quality
- Carry out routine data entry and updates within the CAFM system
- Ensure mandatory fields and references are completed correctly
- Maintain consistency in naming conventions and data structures
- Identify data errors or inconsistencies and flag them for review
- Follow documented processes and instructions precisely
- Asset‑Related Maintenance Support
- Support maintenance readiness for new or updated assets
- Assist with asset‑linked maintenance updates as instructed
- Support maintenance aspects of project handovers where required
- Workload & Backlog Support
- Assist with clearing CAFM and PPM backlogs
- Track completion of assigned tasks
- Maintain simple records of completed work
- Prioritise tasks as directed by the Data & Performance Manager
- Experience in an administrative role within facilities, maintenance, or property environments
- Hands‑on experience using a CAFM or CMMS system
- Experience handling structured data or system records
- Experience managing high‑volume and detail‑focused administrative tasks
- Excellent attention to detail and accuracy
- Confidence working with systems and data
- Ability to follow processes and written instructions
- Good organisation and time management skills
- Basic understanding of planned maintenance concepts
- Experience working with PPM and asset data, or maintenance systems
- Awareness of maintenance standards such as SFG20
- Experience supporting backlog remediation or data quality initiatives
- Methodical and process‑driven
- Reliable and consistent in system use
- Comfortable with repetitive, accuracy‑focused work
- Supportive, team‑oriented approach
- Competitive salary and comprehensive benefits programme
- Access to LinkedIn Learning and other training resources
At CBRE, we value diversity and believe that everyone is extraordinary in their own way. We are an inclusive employer.
CMMS Administrator in Doncaster employer: Broughton Group
At CBRE, we pride ourselves on being an exceptional employer, fostering a culture that prioritises people and innovation. Our commitment to the RISE values of Respect, Integrity, Service, and Excellence creates a supportive work environment where employees can thrive and grow. With access to comprehensive benefits and continuous learning opportunities, including LinkedIn Learning, our CMMS Administrators play a vital role in maintaining the integrity of our services across BT's extensive property portfolio in the UK.
StudySmarter Expert Advice🤫
We think this is how you could land CMMS Administrator in Doncaster
✨Networking in the Right Circles
Dive into communities focused on building systems and supply engineering. Join LinkedIn groups, attend industry-specific trade shows, and don’t shy away from local meetups. These are golden opportunities to connect with industry professionals who could help you land that full-time role at places like Broughton Group.
✨Showcase Your Projects
If you've worked on any projects—big or small—related to building systems, make sure to showcase them! Creating a portfolio or a detailed case study on your approach can do wonders. It’s all about showing prospective employers, like Broughton Group, that you’ve got hands-on experience and a solid understanding of the field.
✨Leverage University Resources
Are you still connected with your university? Tap into their career services! Many universities have relationships with firms in the building systems sector and can provide leads on exclusive job openings. This could be your ticket to landing the full-time job you want.
✨Get Involved in Professional Bodies
Consider joining professional organisations related to building systems and supply engineering. These often have job boards, career development events, and networking opportunities. Engaging with these can significantly increase your visibility to firms like Broughton Group and may help you secure that full-time position sooner!
We think you need these skills to ace CMMS Administrator in Doncaster
Some tips for your application 🫡
Showcase Your Engineering Skills:In the building systems supply engineering field, make sure to highlight your technical skills in your CV. Include any relevant software certifications or engineering tools you’re proficient with. Demonstrating your ability to use industry-specific technologies can really set you apart!
Quantify Your Achievements:Employers love to see how you've made an impact in your previous roles. When detailing your work experience, try to include quantifiable achievements—like how you improved a system’s efficiency by a percentage or managed a project that saved your last company X amount. This shows you're results-driven and could help us at Broughton Group.
Tailor Your Cover Letter:Don’t just reuse the same old cover letter! Personalise it for the CMMS Administrator role at Broughton Group. Talk about your passion for building systems and why this position excites you. We want to see your personality shine through and how you envision contributing to our team.
Include Relevant Projects:If you’ve worked on specific projects related to building systems supply engineering, don’t forget to mention them! Include any reports or case studies that showcase your problem-solving abilities and project management skills. This portfolio of work can really illustrate your expertise to us.
How to prepare for a job interview at Broughton Group
✨Know Your Technical Stuff
For a role in building systems supply engineering, make sure you're clued up about the latest technologies and tools in the field. Brush up on your knowledge of HVAC systems, plumbing, electrical layouts, and any relevant software used in modelling or design.
✨Showcase Real Projects
Since this is a full-time position, the interviewers will be keen to see your relevant experience. Bring along a portfolio that highlights the projects you've worked on, focusing on your role and the impact you had. Be ready to discuss the challenges faced and how you overcame them.
✨Prepare for Scenario-Based Questions
Expect some scenario-based questions during your interview. They may ask how you would approach a specific design challenge or troubleshoot an existing system. Think about examples from your past work where you successfully tackled problems, and be ready to articulate your thought process.
✨Understand the Industry Landscape
It's crucial to have a good grasp of the current trends affecting building systems, like sustainable engineering practices or smart technology integration. Familiarise yourself with recent advancements and be prepared to discuss how they might influence your work at Broughton Group.
