Document Controller / Commercial Fit-Out Administrator

Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XD

Salary: Competitive

Job type: Full time, Permanent

IFSE are a highly regarded design‑led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team. IFSE Group design, build and fit‑out award‑winning restaurants and commercial kitchen facilities for companies across the UK, from the high street brands to office and B&I food and beverage facilities.

Who we're looking for:

• Minimum 2 years' experience in an administrative role within construction/fit‑out company.
• Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint.
• Excellent attention to detail with a proactive and problem‑solving mindset with strong organisational skills.
• Strong IT skills in MS Office applications and Adobe.
• Ability to work independently while also collaborating effectively within a team.
• Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.

Role Responsibilities:

• Co‑ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up‑to‑date and accurately reflect the completed project.
• Compile operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as‑installed drawings, etc.) to formulate the manuals in accordance with IFSE protocols and submit them to the client.
• Where necessary, work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
• For turnkey projects, ensure that all information is fully up‑to‑date and correct and work with the compliance manager to produce health and safety files.
• Work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
• Assist with preparation of RAMS when other team members are on annual leave, working with the project management team.

What you'll receive:

• A competitive salary
• Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
• Private Health Care (after 20 weeks service)
• Generous Company Pension (4% company contribution)
• Life Cover amounting to 4x salary (after 20 weeks service)
• Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 days annual leave. Bank holidays are paid in addition to the above annual leave.

Additional Information:

• Work schedule of 9am to 5.30pm, Monday to Friday, with on‑site parking available and the IFSE offices are within a 5 minute walk of the Waddon Marsh tram stop.
• Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.
• IFSE is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace.
• As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.