At a Glance
- Tasks: Coordinate with teams to manage project documents and ensure compliance.
- Company: Join a leading design-led contractor in the commercial catering sector.
- Benefits: Competitive salary, annual bonus, private healthcare, and generous leave.
- Other info: Dynamic work environment with opportunities for growth and diversity.
- Why this job: Be part of exciting projects that shape award-winning restaurants and kitchens.
- Qualifications: 2+ years in admin, strong IT skills, and document control experience.
The predicted salary is between 30000 - 40000 £ per year.
Location: IFSE Head Office, 14 Progress Business Park, Croydon, CR0 4XD
Salary: Competitive
Job type: Full time, Permanent
IFSE are a highly regarded design‑led contractor delivering commercial catering design and build refurbs throughout the UK. Due to expansion, we require additional administrative assistance within our compliance team. IFSE Group design, build and fit‑out award‑winning restaurants and commercial kitchen facilities for companies across the UK, from the high street brands to office and B&I food and beverage facilities.
Who we're looking for:
- Minimum 2 years' experience in an administrative role within construction/fit‑out company.
- Confident using document control platforms such as Procore, Autodesk Construction Cloud, A-site, Aconex, or SharePoint.
- Excellent attention to detail with a proactive and problem‑solving mindset with strong organisational skills.
- Strong IT skills in MS Office applications and Adobe.
- Ability to work independently while also collaborating effectively within a team.
- Experience in compiling operating and maintenance manuals and/or Health and Safety Files for individual projects.
Role Responsibilities:
- Co‑ordination with design and project management teams to gather all relevant information on projects with regard to equipment and finishes, ensuring all documents and drawings are up‑to‑date and accurately reflect the completed project.
- Compile operating and maintenance manuals for equipment projects, gathering all necessary information (manuals, asset lists, commissioning sheets, as‑installed drawings, etc.) to formulate the manuals in accordance with IFSE protocols and submit them to the client.
- Where necessary, work with main contractors to ensure that information and manuals are uploaded onto required platforms, using templates required for the project.
- For turnkey projects, ensure that all information is fully up‑to‑date and correct and work with the compliance manager to produce health and safety files.
- Work with the compliance manager to prepare health and safety collateral for use on IFSE sites.
- Assist with preparation of RAMS when other team members are on annual leave, working with the project management team.
What you'll receive:
- A competitive salary
- Discretionary annual bonus (paid early in the financial year) which is related to the success of the company for the year
- Private Health Care (after 20 weeks service)
- Generous Company Pension (4% company contribution)
- Life Cover amounting to 4x salary (after 20 weeks service)
- Paid annual leave: 25 days + public holidays. Following the third year of service, leave increases by one day per year, up to a maximum of 30 days annual leave. Bank holidays are paid in addition to the above annual leave.
Additional Information:
- Work schedule of 9am to 5.30pm, Monday to Friday, with on‑site parking available and the IFSE offices are within a 5 minute walk of the Waddon Marsh tram stop.
- Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK.
- IFSE is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace.
- As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates, regardless of their background.
Document Control and Fit-Out Administration Specialist employer: Broughton Group
IFSE is an exceptional employer, offering a supportive work culture that values diversity and collaboration. With competitive salaries, generous annual leave, and opportunities for professional growth within the thriving commercial fit-out sector, employees can expect a rewarding career path. Located in Croydon, our head office is easily accessible and provides a dynamic environment where every team member's contribution is recognised and valued.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control and Fit-Out Administration Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and fit-out industry. Attend events, join relevant groups on social media, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with document control platforms and project management. Include examples of manuals you've compiled or projects you've worked on. This will give potential employers a clear picture of what you can bring to the table.
✨Tip Number 3
Prepare for interviews by researching IFSE and their projects. Understand their values and recent work. Tailor your answers to show how your skills align with their needs, especially in compliance and documentation. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the IFSE team. Keep an eye on our careers page for the latest opportunities!
We think you need these skills to ace Document Control and Fit-Out Administration Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Control and Fit-Out Administration Specialist role. Highlight your experience in administrative roles within construction or fit-out companies, and don’t forget to mention your familiarity with document control platforms!
Show Off Your Skills:We want to see your strong IT skills in action! Be sure to showcase your proficiency in MS Office and Adobe, as well as any experience you have with compiling operating and maintenance manuals. This will help us see how you can contribute to our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your proactive mindset and attention to detail will benefit our compliance team. Keep it engaging and personal!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Broughton Group
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling, like operating and maintenance manuals. Brush up on your knowledge of document control platforms such as Procore or SharePoint, as being able to discuss these confidently will show you're ready for the role.
✨Show Off Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a difference. Whether it was catching an error in a manual or ensuring all project documents were up-to-date, having specific stories ready will demonstrate your proactive mindset.
✨Team Player Vibes
Since collaboration is key in this role, think of instances where you successfully worked with design or project management teams. Be ready to share how you contributed to a project’s success while also highlighting your ability to work independently.
✨Health and Safety Knowledge
Brush up on health and safety regulations relevant to construction and fit-out projects. Being able to discuss how you've prepared RAMS or health and safety files in the past will show that you understand the importance of compliance in this role.
