At a Glance
- Tasks: Provide essential admin support and manage client communications in a busy accountancy practice.
- Company: Join a well-established accountancy firm with a supportive team culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Great opportunity for career growth in a diverse and inclusive workplace.
- Why this job: Perfect for organised individuals wanting to thrive in a fast-paced professional setting.
- Qualifications: Proficiency in Microsoft Office and strong communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
An excellent opportunity has arisen for a professional and highly organised Secretary / Receptionist to join a busy and well‑established accountancy practice. This is a varied role providing essential administrative and front‑of‑house support within a fast‑paced professional environment.
Key Responsibilities
- Diary management for one Director, including scheduling client meetings and internal appointments, as well as arranging Teams and Zoom meetings
- Managing and responding to client emails
- Sending documentation for signature via DocuSign
- Onboarding new clients onto internal databases
- Preparing and issuing client documentation
- Raising, processing and monitoring invoices, including chasing overdue payments
- Ordering office supplies and supporting general office administration
- Supporting new client onboarding including AML checks and preparation of engagement letters for individuals and companies
- Managing incoming post and updating client records on CCH
Key Skills & Requirements
- Strong proficiency in Microsoft Outlook, Word and basic Excel
- Excellent communication skills, both written and verbal
- Strong organisational skills with the ability to manage and prioritise workload effectively
- High level of accuracy and attention to detail
- Calm and professional approach when working under pressure
This is a fantastic opportunity for a proactive and reliable Secretary / Receptionist looking to join a supportive team within a professional accountancy environment.
Administrative Assistant employer: Broughton Group
Join a well-established accountancy practice that values professionalism and organisation, offering a supportive work culture where your contributions are recognised. With opportunities for personal growth and development, you will thrive in a fast-paced environment while enjoying the benefits of a collaborative team dedicated to excellence in client service.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the accountancy field and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and client communication. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your skills! When you land that interview, be ready to discuss your proficiency in Microsoft Outlook and Word. Bring examples of how you've managed workloads effectively in previous roles to demonstrate your organisational prowess.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for the perfect Administrative Assistant position. Plus, it shows you're serious about joining our supportive team!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with diary management, client communication, and any relevant software skills. We want to see how you fit into our busy accountancy practice!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you handle pressure, as these are key in our fast-paced environment.
Showcase Your Skills:Don’t forget to showcase your proficiency in Microsoft Outlook, Word, and Excel. If you have experience with tools like DocuSign or CCH, make sure to mention that too. We love seeing candidates who are tech-savvy!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Broughton Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in an accountancy practice. Familiarise yourself with diary management, client onboarding, and invoicing processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Tech Skills
Since strong proficiency in Microsoft Outlook, Word, and basic Excel is crucial, be prepared to discuss your experience with these tools. You might even want to mention specific tasks you've accomplished using them, like managing calendars or creating documents. This will demonstrate your capability to handle the technical aspects of the job.
✨Communicate Clearly and Professionally
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. During the interview, remember to listen actively and respond thoughtfully. This will showcase your verbal communication skills and your ability to engage professionally with clients and colleagues.
✨Demonstrate Your Organisational Skills
Being organised is key in a fast-paced environment. Prepare examples of how you've managed multiple tasks or prioritised workloads in previous roles. You could share a story about a time you successfully handled a busy schedule or met tight deadlines, which will highlight your ability to thrive under pressure.
