At a Glance
- Tasks: Provide top-notch support to senior management in a fast-paced real estate environment.
- Company: Join Brookfield, a global leader in real estate investment and management.
- Benefits: Competitive salary, diverse work culture, and opportunities for professional growth.
- Other info: Enjoy a collaborative culture with a focus on long-term development.
- Why this job: Be part of a dynamic team and make a real impact in the real estate sector.
- Qualifications: Strong organisational skills and experience in a professional services setting.
The predicted salary is between 45000 - 55000 £ per year.
Location: London - One Canada Square, Level 25
Business: Real Estate
Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management.
Brookfield Culture: Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
ROLE OVERVIEW: The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division. This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast-moving professional services business.
Key Responsibilities:
- Diary management, across global time zones
- Scheduling / Coordinating meetings (external and internal)
- Preparing internal rooms and coordinating with required stakeholders
- Printing and preparing relevant materials
- Coordinating global travel and accommodation requirements for the regional team
- Produce visa documentation when required
- Supporting visitors from international offices
- Liaising with Reception to arrange meeting rooms, guest access and hospitality as required
- Responsible for onboarding of new joiners into the team
- Supporting large scale client events including meeting scheduling, preparation of materials, onsite support
- Management of team expenses reports each month in line with company policy
- Providing support to other EAs and administration colleagues as required
- Sort post and deal with routine enquiries and confidential correspondence
- Assisting with the organisation of team social events
- Other duties as required
Key Skills:
- Excellent organization and communication ability
- Proactive and able to work independently as well as part of a team
- Decisive, resourceful and quick to prioritize
- High attention to detail
- Flexible and adaptable
- Resilient, with strong team focus
- Proficient user of Microsoft Outlook, Word and PowerPoint
- Experience using Concur expense management system
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
Executive Assistant employer: Brookfield
Brookfield Real Estate Group is an exceptional employer located in the heart of London, offering a dynamic work culture that values collaboration, discipline, and entrepreneurial spirit. Employees benefit from comprehensive professional development opportunities, exposure to diverse real estate projects, and a commitment to maintaining a positive and inclusive work environment. With a focus on employee growth and a supportive team atmosphere, Brookfield stands out as a rewarding place for those seeking meaningful careers in the real estate sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Brookfield through LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching Brookfield's culture and values. Show us how your skills align with their entrepreneurial, collaborative, and disciplined approach. We love candidates who fit right in!
✨Tip Number 3
Practice your organisational skills! Since the role involves diary management and scheduling, consider doing mock scenarios with friends. This will help you feel confident and ready to impress us during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Brookfield.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills and any experience in fast-paced environments, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've been proactive and adaptable in previous roles.
Showcase Your Communication Skills:As an Executive Assistant, communication is crucial. In your application, demonstrate your ability to communicate clearly and effectively. This could be through your writing style or by mentioning relevant experiences.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Brookfield
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, scheduling meetings, and coordinating travel. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your excellent organisational abilities. Think of times when you successfully managed multiple tasks or projects simultaneously. Being able to articulate these experiences will show that you're proactive and reliable, just what they’re looking for!
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills. For instance, they might ask how you would handle a last-minute change in a meeting schedule. Practise your responses to such scenarios to showcase your decisiveness and resourcefulness.
✨Emphasise Team Collaboration
Brookfield values collaboration, so be prepared to discuss how you've worked effectively within a team. Share specific examples of how you’ve supported colleagues or contributed to team events, highlighting your flexibility and strong team focus.
