12 Month FTC Executive Assistant

Company Overview

Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world\’s largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit Brookfield Real Estate.

Location

London – One Canada Square, Level 26

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long‑term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division. This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast‑moving professional services business.

Key Responsibilities

• Diary management across global time zones
• Scheduling / Coordinating meetings (external and internal)
  • Preparing internal rooms and coordinating with required stakeholders
  • Printing and preparing relevant materials
• Coordinating global travel and accommodation requirements for the regional team
• Produce visa documentation when required
• Supporting visitors from international offices
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
• Responsible for onboarding of new joiners into the team
• Supporting large‑scale client events including:
  • Meeting scheduling
  • Preparation of materials
  • On‑site support
• Management of team expenses reports each month in line with company policy
• Providing support to other EA’s and administration colleagues as required
• Sort post and deal with routine enquiries and confidential correspondence
• Assisting with the organisation of team social events
• Other duties as required

Key Skills

• Excellent organization and communication ability
• Proactive and able to work independently as well as part of a team
• Decisive, resourceful and quick to prioritize
• High attention to detail
• Flexible and adaptable
• Resilient, with strong team focus
• Proficient user of Microsoft Outlook, Word and PowerPoint
• Experience using Concur expense management system

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are an equal‑opportunity employer. We are grateful for your interest in this position; however, only candidates selected for pre‑screening will be contacted.

Job Details

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Investment Management, Financial Services, Venture Capital and Private Equity Principals

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