At a Glance
- Tasks: Provide top-notch support to senior management in a fast-paced real estate division.
- Company: Join Brookfield Real Estate Group, a leader in the industry with a dynamic team.
- Benefits: Enjoy a competitive salary, flexible work environment, and opportunities for growth.
- Other info: Work in a positive, respectful environment with great career advancement potential.
- Why this job: Be the backbone of a thriving team and make a real impact every day.
- Qualifications: Strong organisational skills and experience in a fast-moving professional setting.
The predicted salary is between 40000 - 50000 £ per year.
Location: London – One Canada Square, Level 25
Position: Executive Assistant – Real Estate Division at Brookfield Real Estate Group.
Overview
The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division. This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast‑moving professional services business.
Key Responsibilities
- Diary management, across global time zones
- Scheduling / Coordinating meetings (external and internal):
- Preparing internal rooms and coordinating with required stakeholders
- Printing and preparing relevant materials
- Coordinating global travel and accommodation requirements for the regional team
- Produce visa documentation when required
- Supporting visitors from international offices
- Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.
- Responsible for onboarding of new joiners into the team
- Supporting large‑scale client events including:
- Meeting scheduling
- Preparation of materials
- Onsite support
- Management of team expenses reports each month in line with company policy
- Providing support to other EA’s and administration colleagues as required
- Sort post and deal with routine enquiries and confidential correspondence
- Assisting with the organisation of team social events
- Other duties as required
Key Skills
- Excellent organisation and communication ability
- Proactive and able to work independently as well as part of a team
- Decisive, resourceful and quick to prioritize
- High attention to detail
- Flexible and adaptable
- Resilient, with strong team focus
- Proficient user of Microsoft Outlook, Word and PowerPoint
- Experience using Concur expense management system
Brookfield is committed to maintaining a positive, safe and respectful work environment and is an equal opportunity employer.
Executive Assistant in London employer: Brookfield Asset Manager (UK) Holdco Limited
Brookfield Real Estate Group is an exceptional employer located in the heart of London, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to employee growth, we provide comprehensive training and development opportunities, ensuring our team members thrive in their roles. Our inclusive culture prioritises respect and support, making it an ideal place for proactive individuals seeking meaningful and rewarding careers in the fast-paced real estate sector.
Contact Details:
Brookfield Asset Manager (UK) Holdco Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Brookfield Real Estate Group on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common EA scenarios. Think about how you'd manage conflicting schedules or handle last-minute changes. We want to show them we’re quick on our feet!
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look sharp and professional. It shows we’re serious about the role and ready to represent the team.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple way to express our appreciation and keep us fresh in their minds. Plus, it shows we’re proactive!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience you have in fast-paced environments. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Be sure to mention your proactive nature and how you handle diary management and scheduling like a pro.
Showcase Your Tech Skills:Since we’re all about efficiency, make sure to highlight your proficiency with Microsoft Outlook, Word, and PowerPoint. If you've used Concur or similar systems, give us the lowdown on that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Brookfield Asset Manager (UK) Holdco Limited
✨Master Your Diary Management Skills
As an Executive Assistant, you'll be juggling multiple schedules. Before the interview, practice discussing your diary management techniques. Be ready to share specific examples of how you've successfully coordinated meetings across different time zones.
✨Show Off Your Organisational Prowess
Prepare to demonstrate your organisational skills by bringing a portfolio of past projects or events you've managed. Highlight your attention to detail and how you ensure everything runs smoothly, from preparing materials to coordinating travel.
✨Be Proactive in Your Approach
Brookfield values a proactive EA. Think of instances where you took the initiative to solve problems or improve processes. Share these stories during your interview to showcase your resourcefulness and ability to prioritise tasks effectively.
✨Familiarise Yourself with Relevant Tools
Brush up on Microsoft Outlook, Word, PowerPoint, and Concur. Be prepared to discuss how you've used these tools in previous roles. If possible, mention any tips or tricks that have helped you streamline your work, as this will show your tech-savviness.
