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- Tasks: Provide executive support to the Chief Executive and manage strategic initiatives.
- Company: Join a public sector client in Flintshire with a commitment to excellence.
- Benefits: Weekly pay, holidays, pension scheme, and accessible location.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience in secretariat roles and strong organisational skills required.
- Other info: Opportunity for career growth and guaranteed interviews for veterans and candidates with disabilities.
The predicted salary is between 30000 - 42000 £ per year.
Position: Full-time temporary Executive Officer
Location: Flintshire
Contract: 3 months with a view to extend/ongoing
Working Hours: 37 per week Mon-Fri
Pay rate: £15.12 per hour
Brook Street have an exciting opportunity for an experienced Executive Officer to join our public sector client based in Flintshire. This is a temporary assignment which will run until the end of March 2026 with a view to extend beyond this date.
Job description:
Provide high-level secretariat and executive support to the Chief Executive of DE&S Deca during a period of absence, while also supporting the Head of Strategy, Governance and Communications in delivering strategic initiatives, governance processes, and internal communications. Ensure continuity across diary and travel management, stakeholder engagement, governance, and executive coordination. Additional developmental tasks may be allocated, depending on the candidate's capability and capacity.
Duties will include but not be limited to:
- Act as first point of contact for the CE, including diary and email management
- Maintain structured daily, weekly, and monthly planning sessions with CE, flexing around travel plans
- Coordinate meetings, travel (including route plans, itineraries, tickets), and logistics for CE and Executive Team
- Manage en-route travel changes and follow-up paperwork (e.g. hire car forms, expense claims)
- Provide secretariat support for Executive Management Board meetings (minutes, actions, agendas, pack collation)
- Manage correspondence, including triaging inbox, actioning routine items, and drafting nuanced responses
- Curate CE reading folder, consolidate comments, and prepare briefing materials
- Manage records, information flow, and compliance documentation
- Organise VIP visits and events, including logistics, hospitality, and briefing materials
- Coordinate hot desk and office logistics, including meeting room bookings and IT setup
- Support compliance and audit preparation, including Freedom of Information responses and training tracking
Requirements:
- Experience supporting senior personnel in secretariat roles
- Excellent organisational and planning skills
- Strong written and verbal communication
- Self-motivated and able to work independently and in teams
- Proficient in MS Office applications
Benefits:
- Weekly pay, holidays and pension scheme
- Location accessible by public transport
Application Process:
To apply for this position, please apply online with your CV in WORD format.
Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Executive Officer in Wales employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer in Wales
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector and let them know you're on the hunt for an Executive Officer role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its leadership. Understand their goals and challenges, especially around governance and communications. This will help us tailor your responses and show that you're genuinely interested in supporting the Chief Executive.
✨Tip Number 3
Practice your organisational skills! Since this role requires excellent planning and coordination, consider setting up mock scenarios where you manage a busy diary or coordinate a meeting. This will boost your confidence and showcase your abilities during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you every step of the way, so don’t hesitate to reach out if you need any help with the process.
We think you need these skills to ace Executive Officer in Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Officer role. Highlight your experience in secretariat support and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Communication Skills: Since strong written and verbal communication is key for this role, don’t shy away from showcasing your best examples. Whether it’s drafting emails or managing correspondence, let us know how you excel in these areas.
Be Organised: Demonstrate your organisational skills in your application. Mention any tools or methods you use to manage tasks and schedules effectively. We love candidates who can keep things running smoothly!
Apply Through Our Website: Remember to apply through our website with your CV in WORD format. It’s the easiest way for us to review your application and get back to you. We can’t wait to hear from you!
How to prepare for a job interview at Brook Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Officer role. Familiarise yourself with the key responsibilities like diary management, stakeholder engagement, and providing secretariat support. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in high-pressure situations.
✨Communicate Clearly and Effectively
Strong written and verbal communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few responses to common interview questions, focusing on how you can effectively manage correspondence and draft nuanced responses.
✨Prepare for Compliance Questions
Given the importance of compliance and governance in this role, brush up on relevant regulations and processes. Be prepared to discuss your experience with compliance documentation and how you’ve handled similar tasks in previous roles. This will demonstrate your readiness to support the Chief Executive and the wider team.
