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- Tasks: Support the Deputy Director with admin tasks, diary management, and team coordination.
- Company: Join Brook Street, a proud supporter of the Armed Forces and committed to diversity.
- Benefits: Enjoy a hybrid work pattern, competitive pay, and opportunities for personal development.
- Why this job: Gain valuable experience in a dynamic environment while making a real impact on the team.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills!
- Other info: Guaranteed interviews for veterans and candidates with disabilities who meet essential criteria.
Temporary Personal Assistant
12 months with a possible extension
15.94 per hour
Monday to Friday 9-5 (hybrid pattern)
Purpose of job
To support the delivery of key business priorities and help to build and develop a strong business management ethos to deliver an excellent service.
The Business Management Personal Assistant provides effective and efficient administrative support to the Deputy Director and Team assisting with administrative tasks, recruitment and induction for new team members.
Key Task Areas and Duties:
- Dedicated Executive/PA support
- Email management for Director/Deputy Director
- Diary management for Director/Deputy Director and wider team
- Drafting correspondence on behalf of Director/Deputy Director
- Management information (commissioning reports, collating team entries for Weekly Briefing to Perm Sec, Staff in Post, CMS compliance etc)
- Set up and administer all SLT/team meetings and stand-ups (compile agenda items, progress actions, summarise a redacted version for division) and help with away-days/training events
- IT support/training for Director/Deputy Director and wider team
- On-boarding new starters (new starter forms, arranging IT etc)
- Meeting/Room booking
- Taking minutes (non-casework)
- Releasing and recording time on CMS for team members where required
- Dealing with Omnidox/finance queries
- Support for corporate events relating to Director/Deputy Director\’s corporate roles
- Updating team email distribution lists
- Bonus award support
- Book in/escort guests
- Printing meeting papers
- Expense claims and travel bookings (non-casework)
- On team rota for dealing with hard copy post
- On team rota for New Proceedings Inbox or TSol inbox, as required
- Support BM colleagues (eg. cover periods of leave)
- Stationery co-ordinator for team
- Ad hoc administrative tasks as required
Note
This job profile sets standards for a Business Management Personal Assistant (EO) and should be read in conjunction with the Civil Service Success Profiles.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Temporary Personal Assistant employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Personal Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in a business management context. Understanding tasks like diary management and email correspondence will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former Personal Assistants in similar roles. They can provide insights into the day-to-day challenges and expectations, which can be invaluable when discussing your fit for the position.
✨Tip Number 3
Brush up on your IT skills, particularly in software commonly used for scheduling and communication. Being proficient in these tools can set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks or supported a team in previous roles. This will help you illustrate your organisational skills and ability to handle the diverse responsibilities outlined in the job description.
We think you need these skills to ace Temporary Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of a Personal Assistant. Focus on your administrative skills, diary management, and any experience in supporting senior management.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key tasks mentioned in the job description. Explain how your skills and experiences make you a perfect fit for supporting the Deputy Director and the wider team.
Highlight Relevant Skills: In your application, emphasise skills such as email and diary management, minute-taking, and IT support. Mention any experience with corporate events or onboarding processes, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Brook Street
✨Know Your Role
Familiarise yourself with the key responsibilities of a Personal Assistant. Understand the importance of email and diary management, as well as the administrative tasks you'll be handling. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as these skills are crucial for supporting the Deputy Director and the wider team.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, such as managing conflicting schedules or dealing with difficult stakeholders. Practising your responses to these scenarios can help you feel more confident and articulate during the interview.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the team dynamics, the challenges they face, or the tools they use for communication and project management. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
