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For Companies At a Glance
- Tasks: Be the friendly face of the office, handling enquiries and supporting teams with admin tasks.
- Company: Join a dynamic team in Belfast that values collaboration and professionalism.
- Benefits: Competitive pay, weekly payments, and a supportive work environment.
- Why this job: Make a real impact while developing your organisational and communication skills.
- Qualifications: Strong multitasking abilities and confidence with office software.
- Other info: Flexible role with opportunities to support various teams and projects.
About the Role:
We are looking for a proactive and organised Receptionist/Administrator to join one of our client's dynamic team in Belfast. In this role, you will be the first point of contact for their office, providing excellent support to both staff and visitors, while keeping their operations running smoothly. If you thrive in a fast-paced environment and have a passion for delivering exceptional administrative support, we want to hear from you! This is an ongoing temporary role.
What You'll Do:
- Deliver a professional and welcoming reception service, handling enquiries via phone, email, and in-person.
- Support teams by preparing letters, documents, presentations, and reports using standard templates and formats.
- Maintain accurate records through filing, data entry, and database management.
- Run routine reports and check information for accuracy, highlighting any discrepancies.
- Assist with the organisation of meetings, events, and conferences, including room bookings and catering arrangements.
- Provide general administrative support to ensure smooth operations across teams and projects.
- Manage supplies and resources efficiently to ensure teams have what they need.
- Work collaboratively with colleagues to meet team objectives and support other departments as required.
- Prioritise tasks effectively under guidance to ensure deadlines are met to a high standard.
What We're Looking For:
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Confidence in using databases, spreadsheets, and standard office software.
- A proactive approach with the ability to work independently and as part of a team.
- Flexibility and adaptability to support different teams and tasks as needed.
Working hours: Monday-Friday, 36.5 hours per week.
Pay Rate: £12.72p/h (weekly paid).
Why Join?: This is an exciting opportunity to join a supportive and collaborative environment where your contributions make a real difference. You will be part of a team that values professionalism, attention to detail, and the ability to go above and beyond in delivering excellent administrative support.
Receptionist/Administrator employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your thoughts clearly and boost your confidence when it’s time to shine.
✨Tip Number 3
Dress appropriately for the role. First impressions matter, so make sure you look professional and polished to convey that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a role like Receptionist/Administrator.
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your organisational skills and experience in providing administrative support. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can handle tasks efficiently, so show us you can do that in your writing!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Brook Street
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Administrator. Familiarise yourself with the tasks mentioned in the job description, like handling enquiries and preparing documents. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be ready to share examples from your past experiences where you've successfully managed multiple tasks. Think about times when you prioritised effectively or kept records accurately, as these are key skills they'll be looking for.
✨Practice Your Communication
As the first point of contact, excellent communication is crucial. Prepare to discuss how you handle enquiries, both in person and over the phone. You might even want to practice common scenarios with a friend to ensure you come across as confident and professional during the interview.
✨Be Ready to Adapt
Flexibility is essential in a fast-paced environment. Think of examples where you've had to adapt quickly to changing circumstances or support different teams. Highlighting your ability to be proactive and work collaboratively will show that you're a great fit for their dynamic team.
