Personal Assistant - Canary Wharf, London
Personal Assistant (PA) to Two Deputy Directors, OFSTED
Location: Canary Wharf, London E14 4PU
Contract: 12 Months
Do you enjoy keeping busy diaries under control, turning chaos into calm, and helping senior leaders focus on what matters? Ofsted's Legal Services team is looking for a proactive PA to support two Deputy Directors-ensuring the team runs smoothly and professionally. No legal experience is required; if you're an organised, detail-focused administrator with excellent communication skills, we'd love to hear from you.
What you'll be doing:
- Managing complex diaries, coordinating meetings, and organising day-to-day scheduling
- Preparing meeting packs and taking accurate notes and minutes
- Arranging travel and supporting coordinated agendas for senior leaders
- Processing purchase orders and invoices, maintaining accurate records
- Managing team records and keeping information up to date
- Responding to enquiries and prioritising actions in a fast-paced environment
- Supporting team activity including projects, events, training sessions, and recruitment
- Producing professional documents, reports, letters and presentations using Microsoft Office
- Building strong working relationships with colleagues, senior stakeholders, and external contacts
- Providing wider administrative support to the Legal Services team as required
What you'll bring:
- Experience in an administrative, business support, PA, Executive Assistant, office support, or customer service role
- Strong organisational and time management skills, with the ability to meet deadlines
- Good working knowledge of Microsoft Outlook, Word, Excel and PowerPoint
- Confidence working with a range of internal and external stakeholders
- Ability to work independently and as part of a team
- A high attention to detail and a trustworthy approach to confidential information
Additional information:
- Minute-taking experience and purchase order/invoice or finance administration experience will be especially valued.
Important note: Candidates shortlisted by the client will be required to complete a Diary Management assessment as part of the selection process. Successful candidates will then be invited to a Microsoft Teams interview to discuss their experience, skills, and suitability for the role.
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