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- Tasks: Manage and organise physical documents while supporting administrative functions.
- Company: Join the Ministry of Justice in a vital role for document management.
- Benefits: Earn £12.21 per hour, increasing to £12.95 after 12 weeks, with weekly pay.
- Why this job: Be part of a team that ensures efficient document handling and compliance.
- Qualifications: Good organisational skills, attention to detail, and basic IT skills required.
- Other info: Temporary position with potential extensions and opportunities for career growth.
Brook Street currently have a fantastic opportunity to work within the Ministry of Justice in Bristol as a paper keeper. Please apply direct if you feel the below description is of interest to your career goals.
Temporary position - current end date 30/03/2025 (further extensions confirmed closer to end date no certainty)
Pay rate - £12.21 per hour, increasing to £12.95 after 12 weeks (weekly pay)
Hours - Full time working (37 hours per week)
Job Purpose: To ensure the effective management, organisation, and maintenance of physical documents and records within the office. The Paper keeper plays a key role in supporting administrative functions by ensuring that paper-based information is stored securely, retrieved efficiently, and disposed of appropriately in line with organisational policies.
Key Responsibilities:
- Document Management: Receive, sort, label, and file incoming paper documents. Maintain an organised filing system for easy retrieval. Track the movement of files and ensure accurate record-keeping.
- Archiving and Disposal: Prepare documents for archiving in accordance with retention schedules. Liaise with relevant teams to ensure timely and compliant disposal of outdated records. Maintain logs of archived and disposed documents.
- Support to Teams: Respond to requests for file retrieval and provide documents as needed. Assist with scanning and digitising documents where required. Ensure confidentiality and data protection standards are upheld at all times.
- Stock and Supplies: Monitor and maintain supplies related to filing (folders, labels, storage boxes). Report low stock levels and request replenishments as needed.
- Compliance and Standards: Follow organisational policies and procedures for document handling. Support audits and reviews by providing access to required documentation.
Person Specification:
Essential: Good organisational skills and attention to detail. Ability to work independently and manage time effectively. Basic IT skills (e.g., using spreadsheets or databases to log files). Understanding of confidentiality and data protection principles.
Desirable: Previous experience in an administrative or records management role. Familiarity with document retention policies and archiving procedures.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Paper Keeper - Admin Assistant employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Paper Keeper - Admin Assistant
✨Tip Number 1
Get your networking game on! Reach out to people in the industry or those who work at the Ministry of Justice. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview like a pro! Research common questions for admin roles and practice your answers. Make sure you can highlight your organisational skills and attention to detail, as these are key for the Paper Keeper position.
✨Tip Number 3
Show off your tech skills! Brush up on basic IT skills, especially with spreadsheets and databases. Being able to demonstrate your ability to manage files digitally will give you an edge.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, if you meet the essential criteria, you might just get that guaranteed interview!
We think you need these skills to ace Paper Keeper - Admin Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills match the Paper Keeper role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role is all about managing documents, give examples of how you've successfully organised or maintained records in the past. We want to see your attention to detail shine through!
Keep It Professional but Friendly: While we love a casual vibe, remember to keep your tone professional in your written application. A friendly approach can make you stand out, but professionalism is key in an admin role like this.
Apply Through Our Website: Don't forget to apply directly through our website! It's the best way for us to receive your application and ensures you’re considered for the Paper Keeper position. We can't wait to hear from you!
How to prepare for a job interview at Brook Street
✨Know Your Documents
Familiarise yourself with the types of documents and records you'll be managing. Brush up on document retention policies and archiving procedures, as this will show your understanding of the role and impress the interviewers.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully organised files or managed documents in the past. Highlight your attention to detail and ability to maintain an efficient filing system, as these are crucial for the Paper Keeper position.
✨Demonstrate IT Proficiency
Since basic IT skills are essential, be ready to discuss your experience with spreadsheets or databases. If you have any examples of digitising documents or using software for record-keeping, make sure to mention them!
✨Understand Confidentiality
Be prepared to talk about your understanding of confidentiality and data protection principles. This is vital for the role, so showing that you take these matters seriously will definitely work in your favour.