Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a Divisional Director with diary management, emails, and meeting arrangements.
- Company: Inclusive public sector organisation focused on fair services.
- Benefits: £13.90 per hour, hybrid working, gym access, and free onsite parking.
- Why this job: Gain valuable public sector experience while supporting secure examination processes.
- Qualifications: Essential PA skills, team player, and ability to engage with senior management.
- Other info: Flexible hybrid working with a minimum of one day in the Newport office.
Temporary - 6 months | £13.90 per hour | Hybrid working (Newport-based office)
Are you organised, detail-focused, and experienced in office administration? We are seeking a Secure Examination Support Administrator to join our team and help deliver an accurate and reliable examination support service. This is an excellent opportunity for the successful candidate to develop their skills, gain valuable public sector experience, and play a key role in supporting secure examination processes.
The role of the Services Directorate Support team is to support the Deputy Chief Executive and Divisional Directors in ensuring the effective operation and appropriate governance of the Directorate. The team are key in providing support and assistance to the Services Directors, ensuring efficient use of their time and key administrative/secretariat support.
The Personal Assistant role will provide first line administrative support to one of our five Divisional Directors.
Responsibilities:- Ensuring the Directors' diary is updated and maintained daily.
- Answering and prioritising incoming emails making decisions on what action is required.
- Recording and tracking progress of Directors actions.
- Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application (Diligent).
- Providing secretarial support for meetings within Services, including management of agendas, actions and minutes.
- Dealing with queries as they arise.
- Organising travel arrangements for the Director including international travel.
- Maintaining Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date.
- Arranging live events and providing support during the event.
- Providing cover and support to other PAs within the Team.
- Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion.
- Essential PA skills required to include managing a busy diary, prioritising emails, minute writing, booking travel.
- A Team Player with excellent engagement skills and able to cover colleagues at short notice.
- Able to work with Senior Management in a confident, professional manner.
- Be flexible when asked to attend the office in person, current expectation is at least 20% of a calendar month.
This role will be carried out in-line with IPO Hybrid working arrangements where we would encourage candidates to discuss working arrangements with the recruiting manager to agree a reasonable balance between working from home and the office. The requirement for attendance on-site at our Newport office can vary by role but will be a minimum of 1 day a week. You will be required to attend site for additional workshops, training, and other business essential work as and when required. This may be short notice.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website.
PA to Divisional Director in Newport employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Divisional Director in Newport
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interview, do some mock interviews with friends or family. This will help you get comfortable with common questions and refine your answers, making you feel more confident when it’s time to shine.
✨Tip Number 3
Show off your skills! Prepare a portfolio or a list of achievements that highlight your experience and how it relates to the PA role. Bring this along to interviews to demonstrate your capabilities and make a lasting impression.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest opportunities there, so keep checking back regularly!
We think you need these skills to ace PA to Divisional Director in Newport
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the PA to Divisional Director role. Highlight your organisational skills and experience in office administration, as these are key to impressing us!
Showcase Your Skills: Don’t forget to mention your essential PA skills like diary management, email prioritisation, and minute writing. We want to see how you can support our Divisional Directors effectively!
Be Professional and Personable: When writing your application, strike a balance between professionalism and a friendly tone. We value good working relationships, so let your personality shine through while keeping it professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding the role!
How to prepare for a job interview at Brook Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to a Divisional Director. Familiarise yourself with diary management, email prioritisation, and minute writing. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed a busy schedule or coordinated meetings. Being able to articulate these experiences will show the interviewer that you can handle the demands of the position.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess how you would handle specific situations, like dealing with conflicting priorities or managing last-minute changes. Practising your responses to these types of questions will help you stay calm and collected during the interview.
✨Build Rapport with Interviewers
Since this role involves liaising with stakeholders at all levels, it's important to demonstrate your engagement skills. Be friendly, maintain eye contact, and listen actively during the interview. Building a good rapport can leave a lasting impression on your interviewers.
