Executive Secretary / PA (Director Support)
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
Location: Bristol (fully remote with occasional travel to Birmingham, Bristol and London, possibly once a month)
If you're an organised, confident administrator who enjoys being the difference between \"busy\" and \"business as usual\", this is a brilliant opportunity. Our Client is hiring for a reputed client and you'll be supporting a newly appointed Director-helping their office bed in smoothly, enabling key meetings, and supporting the wider Leadership Team rhythm.
What you'll be doing:
* Setting up and supporting a Director's office from the ground up
* Managing diaries and email traffic, including careful triage and prioritisation
* Composing non-routine correspondence and compiling reports
* Transcribing dictation and typing documents using word processor/spreadsheet tools
* Arranging meetings, accommodation and travel
* Screening and directing telephone calls and welcoming visitors
* Maintaining records/files and managing expenses/purchase orders
* Taking notes and supporting leadership meeting arrangements
* Supporting recruitment tasks and records management
What you'll bring:
* Experience as an executive secretary / personal assistant
* Advanced computer literacy and strong working knowledge of relevant software packages
* Excellent communication skills-verbal, written and confident when dealing with different backgrounds and cultures
* Strong relationship-building skills and the ability to work flexibly, at pace, with professionalism
* Natural ability to anticipate needs, manage expectations, and stay one step ahead
* A proactive approach-spot what needs doing, get it done well, and keep improving how things run
* Respect for teamwork, diversity and creating a supportive, inclusive environment
Additional information:
* Working pattern: Mon-Fri, 9-5 (37 hours per week)
* Assignment length: 3 months, with the possibility of extension
* Pay rate: £15.46 per hour
* Start date: ASAP
Ready to play a key role in shaping a new Director's office and helping a team deliver real impact? Apply now to be considered.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest? xiskglj and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
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