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- Tasks: Support Deputy Directors with diary management, communication, and meeting coordination.
- Company: Join a dynamic Government Department with a commitment to teamwork and support.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a difference in a fast-paced office while building strong professional relationships.
- Qualifications: Strong organisational skills, effective communication, and IT proficiency required.
- Other info: Guaranteed interviews for veterans and spouses of military personnel.
The predicted salary is between 30000 - 42000 £ per year.
We have a great opportunity for a long-term temp role within the Government Department, to join a fast-paced office as PA/Diary Manager.
About the Role
The role will cover activities required to support the Deputy Directors in their daily activities. Key responsibilities include:
- First point of contact for partners, customers, staff and other stakeholders, building and maintaining strong working relationships.
- Managing the Director’s inbox, sorting emails, flagging urgent work and helping workflow.
- Diary management, general team support and prioritising competing priorities.
- Coordinating regular and ad-hoc meetings, booking rooms, catering and arranging travel and accommodation.
- Delivering secretariat outputs for governance boards or key site meetings, including setting agendas, note taking, producing actions and monitoring outputs.
- Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.
- Providing cover to support other PA workloads and building a support network.
About the Candidate
Essential skills and requirements:
- Organising and delivering work to tight deadlines.
- Working across teams and within a team.
- Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing).
- Working on own initiative and prioritising workload to meet conflicting objectives.
- Attention to detail.
- Competent IT skills (Word, Excel, Outlook).
If you are interested in this position, please apply below.
Higher Executive Officer employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Higher Executive Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Government Department. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and stakeholder communication. We want to show off our organisational skills and attention to detail!
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look professional and ready to take on the role of PA/Diary Manager.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about the role.
We think you need these skills to ace Higher Executive Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the role. We want to see how you can support the Deputy Directors and manage their busy schedules effectively.
Showcase Your Communication Skills: Since you'll be the first point of contact for various stakeholders, it's crucial to demonstrate your effective communication skills. Use clear and concise language in your application to reflect this.
Highlight Your Organisational Skills: This role requires juggling multiple tasks and deadlines. Be sure to mention any experience you have with diary management or coordinating meetings, as this will show us you're up for the challenge.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Brook Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Higher Executive Officer. Familiarise yourself with diary management, email sorting, and stakeholder communication. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in the past. Think about times when you successfully organised meetings or handled sensitive information. This will highlight your ability to deliver work to tight deadlines, which is crucial for this role.
✨Communicate Effectively
Practice your communication skills before the interview. You’ll need to convey your thoughts clearly and concisely, both verbally and in writing. Consider preparing a few key points about your experience that relate to effective communication with colleagues and stakeholders.
✨Demonstrate IT Competence
Brush up on your IT skills, especially with Word, Excel, and Outlook. Be ready to discuss how you've used these tools in previous roles to manage tasks efficiently. Showing that you're tech-savvy will give you an edge, as these skills are essential for the position.
