Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Pre-School Education Programme and supervise staff while managing administrative tasks.
- Company: Join Brook Street, a leader in public sector recruitment with a commitment to diversity and inclusion.
- Benefits: Enjoy a competitive pay rate of £15.86 per hour and a supportive work environment.
- Why this job: Make a real impact in children's education while developing your skills in a dynamic team.
- Qualifications: Must have NVQ Level 3 or equivalent and experience in an administrative role with MS Excel skills.
- Other info: Guaranteed interviews for veterans and candidates with disabilities who meet essential criteria.
EXCELLENT OPPORTUNITY TO WORK WITH THE BIGGEST PUBLIC SECTOR ORGANISATION
EXECUTIVE OFFICER’S REQUIRED
LURGAN BASED
Based in Armagh, working 36 hours per week Monday to Friday 9-5pm, the successful candidate will work at an Executive Officer grade on a temporary basis, for our client’s Pre-School Education Programme and support for the Pre-School Education Group (PEG).
The successful candidate will have excellent MS Excel skills including use of Pivot tables, graphs, look-up functions and formulas. They will also provide administrative support, follow set procedures, and exercise some independent judgment in carrying out instructions under general supervision.
The rate of pay for this role is 15.86 per hour.
Duties will include:
- Supervise staff including the allocation of tasks, checking output, quality and quantity of work, rotation and reallocation of duties or workload
- Ensure staff are appraised in line with the Education Authority’s Staff Appraisal Procedures and assist in compiling a staff development plan for the team in accordance with the Education Authority’s Staff Development Policy to maximise the potential of staff
- Provide administrative, clerical, and confidential secretarial support
- Arrange and service the PEG meeting and other relevant committees and working groups and draft minutes thereof
- Develop, maintain, and operate manual and computerised information systems in support of the service reviews and pre-school education
- Gather information from a variety of sources including schools, voluntary organisations, Department of Education and Health and Social Services and other organisations as required
- Use information technology systems and devise appropriate methodologies for the effective recording of data
- Use appropriate information technology to analyse data
- To be the first point of contact in the receipt of telephone calls; to receive visitors to the Section; deal with routine queries; and to record messages accurately
- Provide ICT administration, filing, faxing and photocopying in support of administrative processes including the use of email and internet
- Research, collate and prepare information to brief officers, prior to meetings and also take minutes at meetings
- To undertake any other duties which are commensurate with the grade of the post at the request of the Head of Section
- Comply with Education Authority policies and procedures in relation to the duties and responsibilities of the post
- Always maintain confidentiality of information received
Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all the essential criteria, Brook Street will interview the best candidates from within that group.
To apply for this role, candidates must have the following:
NVQ Level 3, BTEC National or two ‘A’ levels or equivalent or higher examination qualifications
AND
Two years’ experience working in an administrative role in an office environment to including the use of IT Microsoft packages, particularly Word and Excel.
OR
Five years’ experience working in an administrative role in and office environment to include practical use of computers
To apply for this role, please click Apply to upload your CV.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Executive Officer - Children and Young People's Service employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer - Children and Young People's Service
✨Tip Number 1
Make sure to highlight your experience with MS Excel, especially your skills in using Pivot tables, graphs, and look-up functions. This is crucial for the role, so be ready to discuss specific examples of how you've used these skills in previous positions.
✨Tip Number 2
Familiarize yourself with the Education Authority's Staff Appraisal Procedures and Staff Development Policy. Understanding these processes will help you demonstrate your ability to support staff development effectively during the interview.
✨Tip Number 3
Prepare to discuss your experience in administrative roles, particularly how you've managed tasks like arranging meetings, taking minutes, and maintaining information systems. Be ready to provide examples that showcase your organizational skills.
✨Tip Number 4
Since this role involves being the first point of contact, practice your communication skills. Think about how you would handle routine queries and interactions with visitors, as this will be an important aspect of your job.
We think you need these skills to ace Executive Officer - Children and Young People's Service
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your administrative experience, particularly in office environments. Mention any specific roles where you utilized Microsoft Excel and other IT packages, as this is crucial for the position.
Showcase Your Skills: Detail your proficiency in MS Excel, especially with Pivot tables, graphs, and formulas. Provide examples of how you've used these skills in previous roles to demonstrate your capability.
Tailor Your CV: Customize your CV to align with the job description. Use keywords from the listing, such as 'administrative support', 'confidential secretarial support', and 'information technology systems' to make your application stand out.
Prepare a Strong Cover Letter: Write a cover letter that outlines your motivation for applying and how your background fits the role. Mention your commitment to confidentiality and your ability to work under general supervision, as these are important aspects of the job.
How to prepare for a job interview at Brook Street
✨Showcase Your Excel Skills
Since the role requires excellent MS Excel skills, be prepared to discuss your experience with Pivot tables, graphs, and formulas. You might even want to bring examples of your work or be ready to demonstrate your skills if asked.
✨Understand the Role of an Executive Officer
Familiarize yourself with the responsibilities of an Executive Officer in a public sector context. Be ready to discuss how you can supervise staff, manage tasks, and ensure quality output, as these are key aspects of the job.
✨Prepare for Administrative Scenarios
Think about past experiences where you provided administrative support or managed confidential information. Be ready to share specific examples that highlight your organizational skills and attention to detail.
✨Research the Education Authority's Policies
Understanding the Education Authority's policies and procedures will show your commitment to the role. Be prepared to discuss how you would comply with these policies in your daily tasks.
