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For Companies At a Glance
- Tasks: Assist in procurement processes and manage a small team to ensure efficient service delivery.
- Company: Join Brook Street, a leading public sector recruitment agency dedicated to excellence.
- Benefits: Enjoy full training, holiday accrual, and potential for internal progression in a diverse environment.
- Why this job: Make an impact in public service while developing your skills in a supportive culture.
- Qualifications: NVQ Level 3 or equivalent with at least one year of office experience required.
- Other info: Flexible working hours and support for applicants with disabilities or military backgrounds.
Brook Street (UK) Ltd has an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client, Education Authority Northern Ireland, Ballymena. As a temporary Assistant Category Executive Officer, you will be responsible for delivering compliant procurement competitions and related activities. You may also have supervisory responsibilities for up to 5 staff members.
Job Purpose
Assist the Category Officer in providing best practice procurement and contract management services within a category or manage a specialist area within Procurement Services. The post requires solving problems within a designated procurement category and providing support and advice to internal and external EA procurement customers and suppliers.
Main Duties and Responsibilities
- Delivery of Strategic Procurement
- Provide advice on procurement lifecycle from initiation to contract management.
- Support all aspects of procurement and contract delivery.
- Manage and deliver procurements under £30k, including tender initiation, evaluation, award, and contract management, ensuring efficient Procure to Pay systems.
- Review administrative systems and procedures for accuracy and service improvement, including SharePoint, sourcing register, and Quality Management System.
- Support procurement management information analysis.
- Ensure proper use and maintenance of the electronic tendering portal (eTendersNI).
- Produce reports from SharePoint and eTendersNI for management decision-making.
- Conduct compliance checks on procurement processes.
- Process tender and contractual data.
- Handle tender challenges, disputes, and legal procedures.
- Prepare correspondence, minutes, reports, and contracts.
- Supervise staff to ensure effective service delivery.
- Plan, organize, and prioritize work.
- Allocate tasks, monitor quality and performance.
- Train staff in procedures and systems.
- Provide training for service users.
- Prepare documentation and statistical returns.
- Carry out duties as assigned, including cover for colleagues.
- Handle queries and follow-up actions.
- Perform other duties as appropriate.
- Comply with Data Protection policies.
- Contribute to a culture of excellence in procurement.
- Undertake additional duties within the grade and competence.
- Work outside normal hours as needed.
Qualifications and Experience
Minimum of NVQ Level 3, BTEC National, two A levels, or equivalent, and at least one year of office-based administrative experience.
Skills and Attributes
- Organizational skills to manage a busy workload.
- Leadership and supervision abilities.
- Flexibility and adaptability.
- Effective communication and teamwork skills.
- Problem-solving and initiative.
- Customer-focused approach.
- Ability to lead or provide specialist advice.
Benefits
- Full training and induction.
- Work with a diverse, inclusive public sector organization.
- Potential for internal role progression.
- Holiday accrual.
- Back office support and mentoring from Brook Street.
- Opportunity to work across school admissions teams in NI.
Compensation and Working Hours
£16.01 per hour, 36 hours per week, Monday to Friday.
Application Process
Send your CV via the 'Apply' link.
Additional Support and Initiatives
Brook Street supports the Armed Forces Covenant, guarantees interviews for veterans and military spouses/partners meeting criteria, and is a Disability Confident Leader with Gold Award status. We encourage applicants with disabilities and/or military backgrounds to contact us.
EANI Executive Officer employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EANI Executive Officer
✨Tip Number 1
Familiarise yourself with the procurement lifecycle and best practices. Understanding the nuances of each stage will help you demonstrate your knowledge during interviews and discussions.
✨Tip Number 2
Brush up on your leadership and supervisory skills. Since the role involves managing a small team, showcasing your ability to lead and train others can set you apart from other candidates.
✨Tip Number 3
Gain experience with electronic tendering portals like eTendersNI. If you have prior experience or can quickly learn how to navigate these systems, it will be a significant advantage in your application.
✨Tip Number 4
Prepare to discuss your problem-solving abilities. The role requires addressing challenges within procurement categories, so having examples ready will show your capability to handle such situations effectively.
We think you need these skills to ace EANI Executive Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the EANI Executive Officer position. Tailor your application to highlight relevant experiences that align with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, organisational skills, and any supervisory roles you've held. Use bullet points for clarity and focus on achievements that demonstrate your problem-solving abilities.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Highlight specific examples of how your skills and experiences make you a suitable candidate for the position, particularly in procurement and contract management.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the role.
How to prepare for a job interview at Brook Street
✨Understand the Procurement Lifecycle
Familiarise yourself with the procurement lifecycle, as this role requires you to provide advice on it. Be prepared to discuss how you would manage each stage, from initiation to contract management.
✨Showcase Your Organisational Skills
Highlight your ability to manage a busy workload effectively. Prepare examples of how you've prioritised tasks in previous roles, especially when supervising others or handling multiple projects.
✨Demonstrate Leadership and Teamwork
Since you'll be supervising staff, it's crucial to showcase your leadership abilities. Share experiences where you've successfully led a team or trained colleagues, emphasising your communication and teamwork skills.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills. Think of specific instances where you've tackled challenges in procurement or administration, and be ready to explain your thought process and outcomes.
