DIARY MANAGER (SpAd Support)
Location: London (HM Treasury, 1 Horse Guards Road, Westminster) - Hybrid (3 days office attendance)
If you thrive on organisation, enjoy working with influential stakeholders, and want to support decision-makers behind the scenes, this is a fantastic opportunity. Our client is hiring for a reputed client to provide first-class diary, administrative and logistical support to ministerial Special Advisers (SpAds).
What you’ll be doing:
- Provide diary support to several SpAds, ensuring they're always in the right place, at the right time, with the right papers
- Arrange meetings promptly, aligned to priorities, and actively avoid diary clashes
- Commission and coordinate briefing notes and advice from across the Treasury to support preparation for high-profile meetings
- Share the Minister's papers and other relevant reading material with SpAds each afternoon
- Manage SpAds' inboxes where required, including information flow and follow-ups
- Arrange travel, including for visits with the Minister
- Process expense claims in line with HM Treasury policy
- Ensure quality assurance for incoming and outgoing documents on behalf of SpAds
- Oversee clearance and quality assurance of publications requiring SpAd sign-off ahead of Budgets and other fiscal events
- Act as a clear interface between SpAds and departmental teams-communicating priorities, ways of working, and availability
- Maintain strong internal and external stakeholder relationships, including handling requests for meetings
What you’ll bring:
- Strong administrative and logistical capability with a careful, detail-led approach
- Confidence managing competing priorities and keeping multiple diaries moving smoothly
- Excellent communication skills, with the ability to build trust with stakeholders
- A professional, proactive mindset-comfortable coordinating information and ensuring the right documentation is in place
- Familiarity with working to quality standards, including document handling and assurance
Additional information:
- Reporting to a Private Secretary
- Start date: asap | Assignment length: until 31/12/26 (extension not guaranteed)
- Working pattern: 37 hours per week | Pay rate: £14.81
- Level of clearance required: Applicants must already hold CTC clearance
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
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Diary Manager in City of London employer: Brook Street
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