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- Tasks: Be the friendly face of the office, handling enquiries and supporting teams with admin tasks.
- Company: Join a dynamic team in Belfast that values collaboration and professionalism.
- Benefits: Earn £12.72 per hour, with weekly pay and a supportive work environment.
- Why this job: Make a real impact by ensuring smooth operations and delivering exceptional support.
- Qualifications: Strong organisational skills and confidence in using office software are essential.
- Other info: Flexible role with opportunities to grow and develop your skills.
The predicted salary is between 12 - 16 £ per hour.
We are looking for a proactive and organised Receptionist/Administrator to join one of our client's dynamic team in Belfast. In this role, you will be the first point of contact for their office, providing excellent support to both staff and visitors, while keeping their operations running smoothly. If you thrive in a fast-paced environment and have a passion for delivering exceptional administrative support, we want to hear from you!
Overview
This is an on-going temporary role.
What You’ll Do
- Deliver a professional and welcoming reception service, handling enquiries via phone, email, and in-person.
- Support teams by preparing letters, documents, presentations, and reports using standard templates and formats.
- Maintain accurate records through filing, data entry, and database management.
- Run routine reports and check information for accuracy, highlighting any discrepancies.
- Assist with the organisation of meetings, events, and conferences, including room bookings and catering arrangements.
- Provide general administrative support to ensure smooth operations across teams and projects.
- Manage supplies and resources efficiently to ensure teams have what they need.
- Work collaboratively with colleagues to meet team objectives and support other departments as required.
- Prioritise tasks effectively under guidance to ensure deadlines are met to a high standard.
What We’re Looking For
- Strong organisational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Confidence in using databases, spreadsheets, and standard office software.
- A proactive approach with the ability to work independently and as part of a team.
- Flexibility and adaptability to support different teams and tasks as needed.
Working hours: Monday-Friday, 36.5 hours per week.
Pay Rate: £12.72p/h (weekly Paid)
Why Join?
This is an exciting opportunity to join a supportive and collaborative environment where your contributions make a real difference. You will be part of a team that values professionalism, attention to detail, and the ability to go above and beyond in delivering excellent administrative support.
Receptionist/Administrator in Belfast employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator in Belfast
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and culture can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be the first point of contact, being articulate and friendly is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Prepare some questions to ask during the interview. This shows your enthusiasm for the role and helps you understand how you can contribute to the team's success.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and puts you one step closer to landing that receptionist/administrator role.
We think you need these skills to ace Receptionist/Administrator in Belfast
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression, especially for a role like Receptionist/Administrator.
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your organisational skills and experience in providing administrative support. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can handle tasks efficiently, so show us you can do that in your writing!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Brook Street
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Administrator. Familiarise yourself with the tasks mentioned in the job description, like handling enquiries and preparing documents. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
As a Receptionist/Administrator, excellent communication is key. During the interview, practice clear and concise responses. You might even want to prepare examples of how you've effectively communicated in previous roles, whether it was through phone calls, emails, or face-to-face interactions.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and prioritise effectively. Think of specific instances where you successfully juggled various responsibilities, like organising meetings or managing supplies. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for database management, or how they measure success in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
