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- Tasks: Provide essential admin support to the Team Leader and ensure smooth daily operations.
- Company: Join the NHS and be part of a supportive healthcare environment.
- Benefits: Earn £12.75 per hour, enjoy training opportunities, and a generous pension scheme.
- Why this job: Make a real difference in your community while developing your professional skills.
- Qualifications: Strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities.
- Other info: Temporary ongoing role with opportunities for career growth.
The predicted salary is between 10 - 15 £ per hour.
We are looking for a dedicated and highly organised Secretary to provide comprehensive administrative and secretarial support to our Team Leader and departmental staff. This is a key role within our team, ensuring the smooth running of daily operations and maintaining efficient communication both within the department and with external partners.
Main Responsibilities
- Provide full secretarial support to the Team Leader, including managing diaries, scheduling meetings, and preparing necessary documentation.
- Deliver a wide range of administrative support such as audio typing, photocopying, filing, and data entry.
- Produce high-quality correspondence, reports, and documents from a variety of sources including notes, dictation, and manuscripts.
- Co-ordinate and support meetings, including preparing agendas, taking minutes, and distributing relevant materials.
- Manage incoming and outgoing correspondence, including email and telephone enquiries, ensuring effective follow-up and timely responses.
- Maintain and update departmental records, databases, and filing systems in line with confidentiality and data protection standards.
- Liaise professionally with internal colleagues, external agencies, and service users to ensure accurate communication and information sharing.
- Assist with data collection, statistical reports, and spreadsheets to support departmental performance monitoring.
- Manage petty cash as required and provide support with cash handling procedures.
- Provide cover for other administrative staff during absences or periods of high workload.
About You
We are seeking someone who is:
- A skilled organiser with strong attention to detail.
- Confident in communication, both written and verbal, and comfortable liaising at all levels.
- Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
- Able to manage competing priorities while maintaining accuracy and professionalism.
- Committed to confidentiality, equality, and high standards of service delivery.
Why Join Us?
As part of the NHS, you'll be working in a supportive environment where your contribution is valued and your professional development encouraged. We offer access to excellent training opportunities, a generous pension scheme, and the chance to make a real difference in our community.
If you're a motivated team player with strong administrative skills and a passion for supporting others, we'd love to hear from you.
Band 3 Team Secretary employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 3 Team Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Team Secretary role, and who knows? They might just have the inside scoop on an opening.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We want you to shine when discussing your organisational skills and how you handle competing priorities.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office applications, especially Word and Excel. You could even bring examples of your work to demonstrate your proficiency during interviews.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing motivated team players who are passionate about supporting others, just like you!
We think you need these skills to ace Band 3 Team Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. Use examples from your past experiences that show how you've successfully managed diaries, scheduled meetings, or produced high-quality documents.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you're passionate about the role and how your skills align with what we're looking for. Don't forget to mention your proficiency in Microsoft Office applications!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, it's important to demonstrate your confident communication style. Use clear and professional language in your application to reflect this.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Brook Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Secretary. Familiarise yourself with tasks like diary management, meeting coordination, and document preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong attention to detail and organisational abilities.
✨Brush Up on Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, take some time to practice using Word, Excel, and Outlook. Be prepared to discuss how you've used these applications in previous roles, and if possible, bring along examples of documents or spreadsheets you've created.
✨Prepare Questions to Ask
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, departmental goals, or training opportunities. This shows your enthusiasm for the role and helps you assess if the position is the right fit for you.
