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For Companies At a Glance
- Tasks: Support senior leaders by managing diaries, emails, and meetings in a fast-paced environment.
- Company: Join a dynamic Government Department with a focus on teamwork and collaboration.
- Benefits: Gain valuable experience, develop professional skills, and contribute to meaningful projects.
- Why this job: Be the backbone of leadership, making a real difference in a vital government role.
- Qualifications: Strong organisational skills, effective communication, and IT proficiency required.
- Other info: Opportunity for career growth and a chance to work with diverse teams.
The predicted salary is between 36000 - 60000 £ per year.
About The Role
We have a great opportunity for a long-term temp role within the Government Department, to join a fast-paced office, working as PA/Diary Manager. The role covers a range of activities required to support the Director and Deputy Directors in their daily activities.
Key responsibilities include:
- Providing a vital first point of contact for partners, customers, staff and other stakeholders.
- Developing, building and maintaining good working relationships and a reliable reputation for informed knowledge and experience.
- Managing the Deputy Directors inbox, sorting emails as received and flagging urgent work to the appropriate team members.
- Diary management, general team support and prioritising competing priorities.
- Ensuring meetings, key stakeholder meetings and ad-hoc meetings are scheduled, rooms and catering booked, and travel and accommodation arrangements in place.
- Delivering secretariat outputs for identified governance boards or key site meetings (setting agendas, note taking, producing actions and monitoring outputs).
- Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.
About The Candidate (specialist skills & requirements)
- Experience required – organising and delivering work to tight deadlines.
- Working across teams and within a team.
- Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing).
- Working on own initiative and prioritising workload to meet conflicting objectives.
- Attention to detail.
- Competent IT skills (Word, Excel, Outlook).
If you are interested in this position, please apply below.
Executive Officer in Aylesford employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer in Aylesford
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the department and its key stakeholders. Understanding their goals and challenges will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly and confidently is crucial. Consider doing mock interviews with friends or using online resources.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re committed to supporting candidates from all backgrounds, so make sure to highlight any relevant experience you have.
We think you need these skills to ace Executive Officer in Aylesford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in diary management and communication skills. We want to see how your background aligns with the role of Executive Officer, so don’t hold back on showcasing relevant examples!
Showcase Your Organisational Skills: Since this role involves managing competing priorities, it’s crucial to demonstrate your organisational prowess. Use specific examples from your past experiences where you successfully juggled multiple tasks or deadlines. We love a good story!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the position. Remember, less is often more!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at Brook Street
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Officer position. Familiarise yourself with diary management, stakeholder communication, and corporate tasks. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Communication Skills
Since effective communication is key in this role, prepare examples of how you've successfully communicated with various stakeholders in the past. Think about times when you had to manage competing priorities or handle sensitive information with discretion.
✨Demonstrate Your Organisational Skills
Be ready to discuss your experience with managing tight deadlines and prioritising workloads. You might even want to bring a sample of your organisational tools or methods to show how you keep everything on track, especially in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. This could be about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. It shows you're genuinely interested and engaged.
