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For Companies At a Glance
- Tasks: Join a dynamic team handling court documents, scheduling, and administrative support.
- Company: Be part of the Chelmsford Courts, a vital institution in the justice system.
- Benefits: Enjoy a competitive pay rate and a stable, long-term temporary role.
- Why this job: Gain valuable experience in a fast-paced environment while contributing to the community.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: Full-time hours with a Monday to Friday schedule, starting ASAP.
The predicted salary is between 25000 - 30000 £ per year.
Job Description
We have a great opportunity for a long-term temporary role within the Chelmsford Courts, working as part of a fast-paced office admin team.
Overview:
– Full-time 37 hrs per week
– Monday – Friday
– Long-term ongoing temporary role
– Pay: £12.36 – £12.59 per hour
– Location: Chelmsford
– Start date: ASAP
Key Responsibilities:
- Administration: Preparing papers and files for court, tribunals, hearings, and meetings; producing court/tribunal documents; general photocopying and filing; creating and updating records on the in-house computer system; post opening and dispatch; booking and organizing meeting rooms; supporting training courses and group activities; preparing meeting agendas, joining instructions, handouts, etc.
- Drafting: Standard letters, correspondence, minutes, notes, reports, submissions, etc., following guidelines and instructions.
- Operations: Clerking civil and family courts, tribunals, and hearings; assisting court users; supporting listing and rota management; contacting relevant parties; scheduling and serving court documents; executing warrants; collecting fines and fees; handling counter enquiries; supporting team meetings; contributing to small projects; undertaking ad hoc roles such as Jury Bailiff Officer, L+D Co-ordinator, H+S roles.
- Processing Casework: Managing case documentation, court orders, claims, fines, fees, and legal aid; ensuring accurate results and interpretation; working to workload targets.
- Checking and Verifying: Documents, records, accounts, claims, and returns for approval; ensuring compliance and quality standards; cross-checking work as needed.
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Administrative Officer AO - Band E employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer AO - Band E
✨Tip Number 1
Familiarise yourself with the court system and administrative processes. Understanding how courts operate and the specific roles within them will give you an edge during interviews and help you speak confidently about your ability to contribute.
✨Tip Number 2
Network with current or former administrative officers in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your organisational skills and time management techniques. Since this role involves managing multiple tasks and deadlines, demonstrating your ability to prioritise effectively will be crucial.
✨Tip Number 4
Prepare to discuss your experience with document management and compliance. Be ready to share examples of how you've ensured accuracy and quality in your previous roles, as this is a key aspect of the job.
We think you need these skills to ace Administrative Officer AO - Band E
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements. Tailor your application to highlight relevant experience in administration, drafting, and processing casework.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative skills, experience with court documents, and any relevant qualifications. Use bullet points for clarity and focus on achievements that relate to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and explain why you are a good fit. Mention specific examples of your past work that align with the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Administrative Officer role.
How to prepare for a job interview at Brook Street
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Administrative Officer. Familiarise yourself with tasks like preparing court documents, managing casework, and clerking. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administration and coordination, be prepared to discuss your organisational skills. Share examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to stay organised.
✨Demonstrate Attention to Detail
Attention to detail is crucial in this position. Be ready to provide examples of how you've ensured accuracy in your previous work, whether it's through checking documents or managing records. This will show that you can maintain high standards in a fast-paced environment.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your interest in the role and the organisation. Ask about the team dynamics, the challenges they face, or opportunities for professional development. This not only helps you gauge if the job is right for you but also leaves a positive impression.
