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- Tasks: Join us as an Administration Officer, managing rosters, timesheets, and office support tasks.
- Company: Brook Street is a proud supporter of the Armed Forces and champions diversity in the workplace.
- Benefits: Enjoy a competitive hourly rate of £12.60 and potential for contract extension.
- Why this job: This role offers varied daily tasks and the chance to develop your administrative skills in a supportive environment.
- Qualifications: Ideal candidates should have clerical experience, excellent time management, and strong communication skills.
- Other info: Guaranteed interviews for veterans and those with disabilities who meet essential criteria.
The predicted salary is between 22000 - 30000 £ per year.
Position: Full-Time Temporary Administration Officer
Contract: 3 months with the possibility of extending
Working Hours: Monday to Friday, Office Hours (37 per week)
Hourly Rate: £12.60 per hour
About the role
Every day will be different, but you can expect to be involved in the following activities:
- Administration of rosters and timesheets.
- Accurately update systems, databases and records as required including opening/closing works orders where directed.
- Support the administration of the Assessment in The Line process.
- Set up and maintain efficient filing systems for the Section(s) paying particular attention to confidentiality where necessary and also those documents deemed to be safety critical.
- Undertake general office administration duties for the Section Manager using a range of knowledge and skills to provide effective support.
- Provide support and assistance to other Section Administrator positions as directed.
In order to be successful in this role, we would like you to have/to be:
- Experience of clerical support and office management
- Excellent time manager
- Knowledge of relevant IT systems
- Ability to work on own initiative
- Excellent interpersonal, communication and organisation skills
We would also like but it isn\’t crucial to have/to be:
- Knowledge of operational railway environment
Application Process:
If you are interested in this position, please apply online with your CV in WORD format.
Important:
Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.
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Administration Officer employer: Brook Street
Contact Detail:
Brook Street Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Familiarise yourself with the specific IT systems mentioned in the job description. If you have experience with similar software, be ready to discuss how your skills can transfer to this role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed filing systems or databases in previous roles. This will demonstrate your ability to maintain confidentiality and manage critical documents.
✨Tip Number 3
Showcase your interpersonal and communication skills by preparing to discuss situations where you've successfully collaborated with others or supported team members. This is crucial for the administration officer role.
✨Tip Number 4
If you have any knowledge of the operational railway environment, make sure to mention it during your discussions. Even if it's not crucial, it could set you apart from other candidates.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in clerical support and office management. Use specific examples that demonstrate your organisational skills and ability to manage time effectively.
Highlight IT Proficiency: Since knowledge of relevant IT systems is essential, mention any software or tools you are familiar with that relate to administration tasks. This could include database management or specific office software.
Showcase Communication Skills: In your application, emphasise your interpersonal and communication skills. Provide examples of how you've successfully worked with others or supported team members in previous roles.
Follow Application Instructions: Ensure you submit your application online with your CV in WORD format as specified. Double-check for any additional requirements mentioned in the job description to avoid missing out on your chance.
How to prepare for a job interview at Brook Street
✨Showcase Your Organisational Skills
As an Administration Officer, you'll need to demonstrate your ability to manage time and organise tasks effectively. Prepare examples from your past experiences where you successfully managed multiple responsibilities or streamlined processes.
✨Familiarise Yourself with Relevant IT Systems
Since the role requires updating systems and databases, make sure you are comfortable discussing any relevant IT systems you have used in previous roles. If you know specific software mentioned in the job description, be ready to talk about your proficiency with it.
✨Prepare for Behavioural Questions
Expect questions that assess your interpersonal and communication skills. Think of scenarios where you had to resolve conflicts or work collaboratively with others, and be prepared to share these stories during the interview.
✨Understand the Importance of Confidentiality
Given the nature of the role, confidentiality is key. Be prepared to discuss how you have handled sensitive information in the past and why maintaining confidentiality is crucial in an administrative position.