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For Companies At a Glance
- Tasks: Manage finance systems, support payroll, and ensure smooth office operations.
- Company: Established charity in Liverpool with a dedicated team.
- Benefits: Competitive salary, hands-on experience, and the chance to make a difference.
- Why this job: Use your skills for a good cause while gaining valuable experience.
- Qualifications: 5 GCSEs including English and Maths, strong IT and finance skills.
- Other info: Full-time role with potential for contract extension or permanent placement.
The predicted salary is between 36000 - 37000 £ per year.
Finance & Facilities Administrator
Location: Liverpool City Centre (Fully Office Based)
Hours: Full-time, Monday to Friday, 9:00am – 5:00pm
Salary: £36,000 – £37,000 per annum
Contract: 3-month temporary contract, with the potential for extension or permanent placement
Requirement: Must be available to start ASAP and able to pass an enhanced DBS check
My client is a well-established charity based in Liverpool, recruiting a Finance & Facilities Administrator to play a vital role in their small, dedicated team.
About the Role
This varied and hands-on role will suit an experienced and highly organised administrator with solid finance and facilities experience. You will support day-to-day financial operations, ensure smooth office and building management, and assist with payroll and HR administration.
This role is fully office-based (no hybrid or remote working) and requires someone with excellent attention to detail, strong communication skills, and the ability to work proactively and collaboratively across departments.
Key Responsibilities
Finance & Administration
- Maintain all aspects of the charity\’s finance systems (SAGE), including accounts payable, receivable, petty cash, and payroll processing.
- Prepare financial reports for internal stakeholders and support end-of-year accounts preparation.
- Monitor service charge contributions and minor cash transactions.
- Maintain pension scheme administration and liaise with external providers.
- Support office operations with IT systems, reporting, and general administration.
Human Resources & Payroll
- Prepare monthly payroll information and manage PAYE and pension data.
- Maintain HR records and monitor staff absences, training, and compliance checks.
- Liaise with external HR and payroll providers.
- Manage enhanced DBS checks for new staff and renewals.
Facilities & Health & Safety
- Conduct regular building checks and maintain the facilities log in line with Ministry of Justice standards.
- Liaise with contractors (cleaning, catering, maintenance, etc.) and organise annual safety checks.
- Maintain the Asset Register and coordinate repairs or services as needed.
- Oversee fire safety compliance and general Health & Safety requirements across the site.
Person Specification
Essential:
- 5 GCSEs (Grades A-C), including English and Maths.
- Strong numeracy, literacy, and IT skills (Excel, Word, Outlook).
- Experience with finance systems (ideally SAGE).
- Able to work independently and manage varied workloads.
- Strong interpersonal and communication skills.
- A team player with a flexible, can-do attitude.
How to Apply
If you\’re an experienced finance/admin professional looking to use your skills for a good cause – we\’d love to hear from you.
Apply today with your CV and a brief cover statement.
Start date: ASAP
Please note: All offers are subject to an enhanced DBS check.
Brook Street NMR is acting as an Employment Business in relation to this vacancy.
JBRP1_UKTJ
Finance Facilities Administrator employer: Brook Street UK
Contact Detail:
Brook Street UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and facilities sector. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the charity's mission and values, and think about how your skills can contribute to their goals. Practise common interview questions, especially around finance systems like SAGE, so you can impress them with your knowledge.
✨Tip Number 3
Show off your personality! When you get the chance to meet potential employers, be yourself. They want to see if you'll fit into their team, so let your enthusiasm for the role shine through. A positive attitude can go a long way!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find roles that match your skills. Plus, applying directly shows you're serious about joining the team and makes it easier for us to connect with you.
We think you need these skills to ace Finance Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your finance and facilities experience. We want to see how your skills match the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Statement: Your cover statement is your chance to shine! Keep it brief but impactful, explaining why you’re the perfect fit for our team and how you can contribute to our mission.
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about quality!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role as soon as possible!
How to prepare for a job interview at Brook Street UK
✨Know Your Finance Systems
Make sure you brush up on your knowledge of finance systems, especially SAGE. Be ready to discuss your experience with accounts payable, receivable, and payroll processing, as these are key aspects of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you managed multiple tasks or projects simultaneously, especially in a finance or facilities context. This will demonstrate your capability to handle the varied workload.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've collaborated with different departments or external providers in previous roles.
✨Understand Health & Safety Compliance
Familiarise yourself with basic health and safety regulations, especially those relevant to facilities management. Be ready to discuss how you've ensured compliance in past positions, as this will show your proactive approach to maintaining a safe working environment.
