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- Tasks: Manage project documentation, prepare reports, and support engineering teams.
- Company: Join a dynamic team at a leading recruitment agency in Mallusk.
- Benefits: Full-time permanent position with opportunities for growth and development.
- Why this job: Be a key player in ensuring project success and compliance.
- Qualifications: 3 GCSEs including Maths and English; 2 years' experience in a similar role.
- Other info: Fast-paced environment with a focus on teamwork and accuracy.
The predicted salary is between 30000 - 40000 £ per year.
Brook Street Recruitment is working on behalf of our client in Mallusk who are currently recruiting a full time and permanent Document Controller to join their team.
Main tasks of job:
- Document Control
- Prepare all project progress reports, including collating all information from separate departments, formatting and issuing to pre-determined timescales.
- Monitoring of documentation/drawings on online document management systems and registering new information to VESL system and issuing this information to our supply chain.
- Prepare Health and Safety, starter testing / inspection packs, routinely audit information for compliance against company procedures.
- Compilation of the Monthly Safety Reports.
- Control & file H&S documentation returning from site.
- Manage the O+M manual production, including arranging all preparation (Mounting/Framing) of any information required for projects.
- General typing for Projects, Estimation and Directors and proof reading of documents prior to issue.
- Manage the internal plant register and staff equipment list.
- Control technical documents and reports.
- Provide general administration to the Engineer team.
- Assistance with engineering tasks such as drawing quantification.
- Arranging refreshments for meetings.
- Attend meetings and take minutes, where applicable.
- Monitoring the correct implementation of company IMS procedures.
- Upload documentation to the online document management systems that are used, e.g. 4Projects, BIM360, Dalux, Aconex.
- Procurement
- Processing invoices in line with Purchase Ledger dates.
- Verify invoices against agreed price list.
- Raise orders on our procurement system, includes sending quotes to suppliers if needed.
- Match received goods with the order on our procurement system.
- Raise queries with suppliers over any discrepancies.
- Ordering of Consumables and Site PPE.
- Assist the QS and Project Managers in quantifying information for Contract Reviews where required.
- General ad-hoc duties.
- In addition to the above you will also be required to cover Reception duties if and when required.
Qualifications:
- Minimum of 3 GCSE / standard grades including Maths and English.
Experience/skills:
- A minimum of two year's experience in a similar role.
- Good skills in MS packages - particularly Excel.
- Must be able to demonstrate the ability to communicate at any level within the business and the desire to work accurately and efficiently as part of a team.
- Strong numeric aptitude.
- Able to prioritise and work well under pressure.
- Hold a clean driving licence.
Please send CV via the apply link.
Document Controller in Newtownabbey employer: Brook Street Recruitment
Contact Detail:
Brook Street Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their document management systems like VESL, 4Projects, or BIM360. This shows you’re not just another candidate; you’re genuinely interested in what they do!
✨Tip Number 3
Practice your responses to common interview questions. Think about how your experience aligns with the tasks listed in the job description, like managing documentation and preparing reports. We want you to shine when it’s your turn to talk!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in making a lasting impression. Plus, it shows you’re keen and professional, which is exactly what they’re looking for!
We think you need these skills to ace Document Controller in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight relevant experience and skills that match the job description, like your proficiency in MS packages and document management systems.
Showcase Your Attention to Detail: Since attention to detail is key for this role, include examples in your application that demonstrate how you've successfully managed documentation or completed tasks with precision in the past.
Keep It Professional Yet Personal: While we want you to be professional, don’t hesitate to let your personality shine through. A bit of warmth can make your application stand out, so feel free to express your enthusiasm for the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Brook Street Recruitment
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Brush up on your knowledge of document management systems like 4Projects or BIM360, and be ready to discuss how you've used similar tools in the past.
✨Showcase Your Attention to Detail
Since this role requires a keen eye for detail, prepare examples that highlight your ability to spot errors or inconsistencies in documents. Think about times when your attention to detail made a significant impact on a project.
✨Prepare for Technical Questions
Expect questions related to document control processes and compliance. Review common industry standards and be prepared to explain how you ensure adherence to company procedures in your previous roles.
✨Demonstrate Teamwork Skills
This position involves collaboration with various departments, so be ready to share experiences where you successfully worked as part of a team. Highlight your communication skills and how you manage relationships across different levels of an organisation.