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- Tasks: Manage project documentation, prepare reports, and support engineering teams.
- Company: Join a dynamic team at a leading recruitment agency in Mallusk.
- Benefits: Full-time permanent role with opportunities for growth and development.
- Why this job: Be a key player in ensuring project success and compliance.
- Qualifications: GCSEs in Maths and English, plus two years' experience in a similar role.
- Other info: Fast-paced environment with a focus on teamwork and accuracy.
The predicted salary is between 30000 - 40000 £ per year.
Brook Street Recruitment is working on behalf of our client in Mallusk who are currently recruiting a full time and permanent Document Controller to join their team.
Main tasks of job:
- Document Control
- Prepare all project progress reports, including collating all information from separate departments, formatting and issuing to pre-determined timescales.
- Monitoring of documentation/drawings on online document management systems and registering new information to VESL system and issuing this information to our supply chain.
- Prepare Health and Safety, starter testing / inspection packs, routinely audit information for compliance against company procedures.
- Compilation of the Monthly Safety Reports.
- Control & file H&S documentation returning from site.
- Manage the O+M manual production, including arranging all preparation (Mounting/Framing) of any information required for projects.
- General typing for Projects, Estimation and Directors and proof reading of documents prior to issue.
- Manage the internal plant register and staff equipment list.
- Control technical documents and reports.
- Provide general administration to the Engineer team.
- Assistance with engineering tasks such as drawing quantification.
- Arranging refreshments for meetings.
- Attend meetings and take minutes, where applicable.
- Monitoring the correct implementation of company IMS procedures.
- Upload documentation to the online document management systems that are used, e.g. 4Projects, BIM360, Dalux, Aconex.
- Procurement
- Processing invoices in line with Purchase Ledger dates.
- Verify invoices against agreed price list.
- Raise orders on our procurement system, includes sending quotes to suppliers if needed.
- Match received goods with the order on our procurement system.
- Raise queries with suppliers over any discrepancies.
- Ordering of Consumables and Site PPE.
- Assist the QS and Project Managers in quantifying information for Contract Reviews where required.
- General ad-hoc duties.
- In addition to the above you will also be required to cover Reception duties if and when required.
Qualifications:
- Minimum of 3 GCSE / standard grades including Maths and English.
Experience/skills:
- A minimum of two year's experience in a similar role.
- Good skills in MS packages - particularly Excel.
- Must be able to demonstrate the ability to communicate at any level within the business and the desire to work accurately and efficiently as part of a team.
- Strong numeric aptitude.
- Able to prioritise and work well under pressure.
- Hold a clean driving licence.
Please send CV via the apply link.
Document Controller in Belfast employer: Brook Street Recruitment
Contact Detail:
Brook Street Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Belfast
✨Tip Number 1
Networking is key! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have a lead on a Document Controller role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their document management systems. Be ready to discuss how your skills in MS Excel and document control can benefit their team.
✨Tip Number 3
Showcase your attention to detail! Bring examples of your previous work, like project reports or compliance audits, to demonstrate your ability to manage documentation accurately.
✨Tip Number 4
Don’t forget to apply through our website! It’s a great way to ensure your application gets noticed and shows your enthusiasm for the role. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Document Controller in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight relevant experience and skills that match the job description, like your document control expertise and proficiency in MS packages.
Showcase Your Attention to Detail: Since attention to detail is key for this role, include examples in your application that demonstrate how you've successfully managed documentation or completed tasks with precision in the past.
Keep It Professional Yet Personal: While we want you to be professional, don’t hesitate to let your personality shine through. A bit of warmth can make your application stand out, so feel free to express your enthusiasm for the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Brook Street Recruitment
✨Know Your Documents
Familiarise yourself with the types of documents you'll be handling as a Document Controller. Understand the importance of document control and how it impacts project success. This will show your potential employer that you’re serious about the role.
✨Showcase Your Tech Skills
Brush up on your MS Excel skills and any document management systems mentioned in the job description, like 4Projects or BIM360. Be ready to discuss how you've used these tools in past roles, as this will demonstrate your technical proficiency.
✨Prepare for Compliance Questions
Since the role involves monitoring compliance with company procedures, be prepared to answer questions about how you ensure accuracy and adherence to standards. Think of examples from your previous experience where you successfully managed compliance.
✨Demonstrate Teamwork and Communication
This position requires strong communication skills and the ability to work within a team. Prepare examples of how you've effectively communicated with different departments and contributed to team projects. Highlight your ability to take minutes and manage meetings efficiently.