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- Tasks: Support senior management with administrative tasks and keep everything organised.
- Company: Join Brook Street, a supportive employer with a commitment to diversity.
- Benefits: Earn £15.39 per hour, enjoy flexible hours, and accrue paid leave.
- Why this job: Perfect for multi-taskers who want to make a difference in a dynamic environment.
- Qualifications: Strong communication skills and experience in customer service are essential.
- Other info: Opportunity for permanent role after this short-term position.
The predicted salary is between 13 - 16 £ per hour.
Are you a multi-tasker? Great at organising and able to prioritise tasks? This could be the ideal role for you! Brook Street are looking for a temporary Executive Assistant to work at an Executive Officer level, for the Department for Environment, Food and Rural Affairs, DEFRA, based in either Bristol or London.
The ideal candidate will provide high-level diverse secretarial and administrative duties for the Deputy Director, exercising independent judgement and discretion in performing tasks.
An excellent package is offered, including:
- £15.39 per hour pay rate
- Starting as soon as you have passed clearance checks.
- The role is short term, one month possibly two
- Accrual of up to 33 days paid annual leave pro rata available (inclusive of bank holidays)
- Working 37 hours per week, Monday to Friday, 9am to 5pm with some degree of flexibility
- This role can be based in either Bristol or London
Key Responsibilities:
- General administrative support.
- Reviewing and managing mailboxes and Teams messages
- Diary, calendar and email management
- Prioritising the booking of/rescheduling of meetings
- Capturing actions/minute taking
- Handling enquiries and requests
- Composing non-routine correspondence
- Screening and directing manager's telephone calls
- Co-ordinating papers
- Arranging meetings or travel, including hotel accommodation for two Deputy Directors
- Acting as an administrative liaison with internal and/or external sources
What are we looking for?
- Excellent written and verbal communication skills, working effectively with team members and external contractors/suppliers
- A can-do attitude and a real passion for supporting people and sustaining working relationships
- Well-organised, able to manage yourself and your own workload effectively whilst working under your own initiative
- Ability to pick up new IT systems quickly and be capable using IT services such as Microsoft Office programmes (for example MS Teams, Outlook, Word, Excel and SharePoint etc.).
- Previous experience of excellent customer service as either a PA or similar is desirable
- Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK.
Please apply online with your current CV in WORD format. Due to the high number of applications we receive it may not be possible to respond to all applications.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in.
Executive Officer (Junior Office Manager) in Bristol employer: Brook Street NMR
Contact Detail:
Brook Street NMR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer (Junior Office Manager) in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Officer role, and who knows? They might just have the inside scoop on openings at DEFRA or similar organisations.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your organisational skills.
✨Tip Number 3
Show off your tech skills! Make sure you’re comfortable with Microsoft Office and any other relevant software. During interviews, mention specific examples of how you've used these tools to manage tasks effectively in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to reach out directly. Good luck!
We think you need these skills to ace Executive Officer (Junior Office Manager) in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Officer role. Highlight your organisational skills and any relevant experience that shows you can juggle multiple tasks effectively. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, don’t hold back! Use clear and concise language in your application. We love candidates who can express themselves well, so let your personality shine through.
Be Proactive: In your application, demonstrate a can-do attitude. Share examples of how you've taken initiative in previous roles or projects. We’re looking for someone who’s ready to jump in and support our team with enthusiasm!
Apply Through Our Website: Don’t forget to apply through our website with your CV in WORD format. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Brook Street NMR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Officer. Familiarise yourself with tasks like diary management, handling enquiries, and composing correspondence. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and what tools or methods you used to stay organised.
✨Brush Up on Your IT Skills
The job mentions a need for proficiency in Microsoft Office programmes. Make sure you're comfortable using MS Teams, Outlook, Word, Excel, and SharePoint. If you can, practice using these tools before the interview so you can confidently discuss your experience with them.
✨Communicate Clearly and Confidently
As communication is key in this role, practice articulating your thoughts clearly. During the interview, focus on being concise and direct in your answers. Use the STAR method (Situation, Task, Action, Result) to structure your responses, especially when discussing past experiences.
