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- Tasks: Support Deputy Directors with diary management, communication, and meeting coordination.
- Company: Join a dynamic Government Department with a commitment to teamwork and support.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a difference in a fast-paced office while building strong professional relationships.
- Qualifications: Strong organisational skills, effective communication, and IT proficiency required.
- Other info: Guaranteed interviews for veterans and spouses of military personnel.
The predicted salary is between 36000 - 60000 £ per year.
We have a great opportunity for a long-term temp role within the Government Department, to join a fast-paced office as PA/Diary Manager.
About the Role
The role will cover activities required to support the Deputy Directors in their daily activities. Key responsibilities include:
- First point of contact for partners, customers, staff and other stakeholders, building and maintaining strong working relationships.
- Managing the Director’s inbox, sorting emails, flagging urgent work and helping workflow.
- Diary management, general team support and prioritising competing priorities.
- Coordinating regular and ad-hoc meetings, booking rooms, catering and arranging travel and accommodation.
- Delivering secretariat outputs for governance boards or key site meetings, including setting agendas, note taking, producing actions and monitoring outputs.
- Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.
- Providing cover to support other PA workloads and building a support network.
About the Candidate
Essential skills and requirements:
- Organising and delivering work to tight deadlines.
- Working across teams and within a team.
- Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing).
- Working on own initiative and prioritising workload to meet conflicting objectives.
- Attention to detail.
- Competent IT skills (Word, Excel, Outlook).
If you are interested in this position, please apply below.
Higher Executive Officer in Ashford employer: Brook Street NMR
Contact Detail:
Brook Street NMR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Higher Executive Officer in Ashford
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Government Department. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by practising common questions. We should focus on how our skills match the role, especially around diary management and communication.
✨Tip Number 3
Showcase our organisational skills during the interview. Bring examples of how we've managed competing priorities or tight deadlines in the past.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed and we’re considered for this exciting opportunity.
We think you need these skills to ace Higher Executive Officer in Ashford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your skills match the role. We want to see how you can support the Deputy Directors and manage their busy schedules effectively.
Showcase Your Communication Skills: Since you'll be the first point of contact for various stakeholders, it's crucial to demonstrate your effective communication skills. Use clear and concise language in your application to reflect this.
Highlight Your Organisational Skills: This role requires juggling multiple tasks and deadlines. Be sure to provide examples of how you've successfully managed competing priorities in the past. We love seeing those organisational skills in action!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your potential new role with us.
How to prepare for a job interview at Brook Street NMR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Higher Executive Officer. Familiarise yourself with diary management, email sorting, and how to handle sensitive information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since effective communication is key in this role, prepare examples of how you've successfully interacted with various stakeholders in the past. Think about times when you had to manage competing priorities or resolve conflicts, and be ready to share those stories during the interview.
✨Demonstrate Your Organisational Skills
Be prepared to discuss your approach to managing tight deadlines and prioritising tasks. You might even want to bring a sample of your organisational tools or methods to illustrate how you keep everything on track. This will highlight your ability to thrive in a fast-paced environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.
