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For Companies At a Glance
- Tasks: Support Directors with diary management, communication, and corporate tasks in a fast-paced environment.
- Company: Join a dynamic Government Department committed to excellence and teamwork.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful projects.
- Why this job: Be the vital link in a team that makes a real difference in public service.
- Qualifications: Strong organisational skills, effective communication, and IT proficiency required.
- Other info: Opportunities for growth and a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
About The Role
We have a great opportunity for a long-term temp role within the Government Department, to join a fast-paced office, working as PA/Diary Manager. The role covers a range of activities required to support the Director and Deputy Directors in their daily activities.
Key responsibilities include:
- Providing a vital first point of contact for partners, customers, staff and other stakeholders.
- Developing, building and maintaining good working relationships and a reliable reputation for informed knowledge and experience.
- Managing the Deputy Directors inbox, sorting emails as received and flagging urgent work to the appropriate team members.
- Diary management, general team support and prioritising competing priorities.
- Ensuring meetings, key stakeholder meetings and ad-hoc meetings are scheduled, rooms and catering booked, and travel and accommodation arrangements in place.
- Delivering secretariat outputs for identified governance boards or key site meetings (setting agendas, note taking, producing actions and monitoring outputs).
- Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information.
About The Candidate (specialist skills & requirements)
Experience required – organising and delivering work to tight deadlines. Working across teams and within a team. Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing). Working on own initiative and prioritising workload to meet conflicting objectives. Attention to detail. Competent IT skills (Word, Excel, Outlook).
If you are interested in this position, please apply below.
Executive Officer in Ashford employer: Brook Street NMR
Contact Detail:
Brook Street NMR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer in Ashford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as a PA/Diary Manager. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being articulate and confident in your responses will make a great impression. Consider mock interviews with friends or family to sharpen your skills.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Officer in Ashford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in diary management and communication skills. We want to see how your background aligns with the role of Executive Officer, so don’t hold back on showcasing relevant examples!
Showcase Your Organisational Skills: Since this role involves managing competing priorities, it’s crucial to demonstrate your organisational prowess. Use specific examples from your past experiences where you successfully juggled multiple tasks or deadlines to impress us!
Be Clear and Concise: When writing your application, clarity is key! Keep your language straightforward and avoid jargon. We appreciate a well-structured application that gets straight to the point while still reflecting your personality.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Brook Street NMR
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Officer position. Familiarise yourself with diary management, email sorting, and stakeholder communication. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since effective communication is key for this role, prepare examples of how you've successfully communicated with various stakeholders in the past. Whether it's through emails or face-to-face meetings, being able to articulate your experiences will demonstrate your capability to handle the demands of the job.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage competing priorities and tight deadlines. Share specific instances where you successfully organised tasks or projects, highlighting your attention to detail and ability to work under pressure. This will reassure the interviewers that you can thrive in a fast-paced environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the challenges faced by the department, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
