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- Tasks: Support the CTO/COO with executive tasks and manage complex schedules.
- Company: Fast-paced, growing organisation in Edinburgh with a collaborative culture.
- Benefits: Hybrid working, exposure to senior leadership, and opportunities for professional growth.
- Other info: Dynamic role where no two days are the same, perfect for proactive individuals.
- Why this job: Be the trusted right hand to senior leaders and shape executive support.
- Qualifications: Experience supporting C-suite, strong communication skills, and advanced Microsoft Office proficiency.
The predicted salary is between 40000 - 50000 £ per year.
We’re looking for a highly capable Executive Assistant to provide dedicated support to a CTO/COO within a fast-paced, growing organisation. This is a true C-suite role where you’ll act as a trusted right hand to a senior leader operating across both technical and operational priorities. You’ll play a key role in enabling strategic focus by managing complexity, anticipating needs, and ensuring seamless day-to-day execution across a demanding and fast-moving workload.
This is not a traditional EA role — it requires someone who thrives on being one step ahead, brings structure to ambiguity, and confidently manages shifting priorities in a high-pressure, ever-changing environment.
What you’ll be doing:
- Providing high-level executive support to the CTO/COO
- Managing a complex and constantly changing diary and inbox
- Coordinating meetings, preparing agendas, briefing packs, and follow-ups
- Acting as a key point of contact between the CTO/COO and senior stakeholders
- Managing end-to-end travel arrangements and logistics
- Preparing high-quality presentations and executive documentation
- Supporting leadership meetings, offsites, and events
- Coordinating priorities across multiple workstreams and stakeholders
- Working closely with other EAs to drive consistency and efficiency across the executive function
- Supporting key projects and helping improve processes across the wider business
What we’re looking for:
- Proven experience supporting at senior or C-suite level
- Strong background managing complex diaries, inboxes, and competing priorities
- Confident engaging with senior stakeholders and managing expectations
- Excellent communication skills and strong attention to detail
- Proactive, solutions-focused mindset with sound judgement and discretion
- Ability to remain calm, organised, and effective in a fast-paced environment
- Advanced Microsoft Office skills (especially Outlook, PowerPoint, Word)
- Experience coordinating travel and complex logistics
- Collaborative approach and experience working within an EA network or support team
About you:
You are a confident and highly organised Executive Assistant who thrives in fast-moving environments where priorities shift quickly. You anticipate needs, take ownership without needing direction, and are trusted to operate with discretion and professionalism at all times. You enjoy being close to senior decision-making, bringing structure to complexity, and enabling leaders to focus on what matters most.
The offer:
- Hybrid working (Edinburgh-based)
- Exposure to senior leadership and strategic decision-making
- Collaborative and high-performing environment
- Opportunity to shape and elevate executive support across the business
If you’re an experienced EA who enjoys working closely with senior leaders and thrives in a role where no two days are the same, we’d love to hear from you.
Assistant / Executive Assistant to CEO in Edinburgh employer: Broadgate
Contact Detail:
Broadgate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant / Executive Assistant to CEO in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for the interview by researching the company and the CTO/COO you'll be supporting. We want you to show up with insights and questions that demonstrate your understanding of their challenges and how you can help tackle them.
✨Tip Number 3
Practice your pitch! You need to convey your experience and skills confidently. We suggest rehearsing with a friend or in front of a mirror to nail that first impression when you meet the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Assistant / Executive Assistant to CEO in Edinburgh
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex diaries and engaging with senior stakeholders, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to emphasise your advanced Microsoft Office skills, especially in Outlook and PowerPoint. We want to see how you can bring structure to ambiguity and manage shifting priorities effectively.
Be Proactive: In your application, demonstrate your proactive mindset. Share examples of how you've anticipated needs and taken ownership in previous roles. This will show us that you’re ready to thrive in a fast-paced environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Broadgate
✨Know Your Executive
Before the interview, do your homework on the CTO/COO you'll be supporting. Understand their background, leadership style, and current projects. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Master the Diary Management Game
Be prepared to discuss your experience with managing complex diaries and inboxes. Bring examples of how you've successfully navigated competing priorities in the past. Highlight any tools or techniques you use to stay organised and efficient.
✨Showcase Your Communication Skills
Since this role involves engaging with senior stakeholders, practice articulating your thoughts clearly and confidently. Prepare to discuss how you've handled challenging conversations or managed expectations in previous roles.
✨Demonstrate Proactivity and Problem-Solving
Think of specific instances where you've anticipated needs or solved problems before they escalated. Share these examples during the interview to illustrate your proactive mindset and ability to thrive in a fast-paced environment.