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- Tasks: Provide admin support and manage office processes for a dynamic sports and entertainment company.
- Company: Join a leading creator of spectacular experiences in the sports and entertainment industries.
- Benefits: Competitive salary, inclusive culture, and opportunities for personal growth.
- Why this job: Be part of an exciting team shaping world-class experiences and events.
- Qualifications: 2 years of admin experience and proficiency in Microsoft 365.
- Other info: Dynamic work environment with a focus on equality and inclusion.
The predicted salary is between 28800 - 43200 £ per year.
We are a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world class reputation, and recent international success in London and Los Angeles, we have established an international office in London to develop and execute world-class experiences in sports and entertainment outside of the Middle East. We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services. The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector.
Role overview
To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries.
Key Responsibilities
- Administrative Support - Manage incoming and outgoing correspondence, including emails, post, and phone calls.
- Maintain accurate records, filing systems, and databases.
- Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries).
- Assist with expense reconciliation, processing payments, and tracking approvals.
- Collate documentation for meetings, including board packs, reports, and presentations.
- Support the planning and delivery of events, including staff socials and company functions.
- Support the EA and HR team in onboarding new staff members.
- Office Management - Order, manage, and monitor office supplies and equipment.
- Establish effective working relationships with ground floor reception and GPE building management.
- Coordinate office maintenance, repairs, and external service providers.
- Ensure office policies and procedures are adhered to at all times.
- Maintain a clean, organized, and professional office environment.
- Register visitors in the Bluepoint portal.
- Meet and greet visitors to ensure a professional experience.
- Manage the meeting room booking system and ensure rooms are prepared for use.
- Additional Support - Execute personal or ad hoc errands as required for the Board and Directors.
- Provide flexible support for special projects and business needs.
Personal Attributes
- Professional and approachable manner.
- Reliable, proactive, and adaptable.
- Discreet with confidential information.
- Team-oriented with the ability to work independently.
- Self-motivated with the initiative to exceed expectations.
Qualifications
At least 2 years experience in a similar role desirable. Proficiency in Microsoft 365.
We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.
Office Administrative Assistant employer: Broadcast Recruit Ltd
Contact Detail:
Broadcast Recruit Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry through LinkedIn or local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show us that you’re not just another candidate, but someone who genuinely understands our mission and values.
✨Tip Number 3
Practice your elevator pitch! You want to make a great first impression, so be ready to succinctly explain who you are and what you bring to the table when you meet potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team.
We think you need these skills to ace Office Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Administrative Assistant role. Highlight your administrative support experience and any relevant achievements to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about sports and entertainment, and how your proactive approach can contribute to our dynamic team.
Showcase Your Organisational Skills: Since this role involves managing office processes, be sure to mention any specific tools or methods you use to stay organised. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Broadcast Recruit Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the company’s recent projects and successes, especially in London and Los Angeles. Understanding their mission and values will help you align your answers with what they’re looking for.
✨Showcase Your Organisational Skills
As an Office Administrative Assistant, being organised is key. Prepare examples of how you've managed correspondence, maintained records, or coordinated events in previous roles. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Practice Your Communication Skills
Since you'll be the primary point of contact for visitors and enquiries, practice clear and professional communication. Consider doing mock interviews with a friend to refine your responses and ensure you come across as approachable and confident.
✨Prepare Questions to Ask
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, office culture, or upcoming projects. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
