Engagement Coordinator

Position: Engagement Coordinator

Location: Home based

Contractual terms: Part Time (3 days per week) / Temporary (12 months)

Salary range: £21,000 per annum

About Us

British Safety Council is a trusted global not-for-profit organisation dedicated to making workplaces safer, healthier and more sustainable. For over 65 years, we have supported organisations around the world through integrated health, safety and wellbeing solutions, training and assurance services that help people and businesses thrive.

Role Overview

The Engagement Coordinator will lead the end-to-end project management of the organisation’s 70th anniversary programme, coordinating a portfolio of interlinked sub-projects running throughout 2027. This is a high-profile, organisation-wide initiative that will require close collaboration across internal teams, external partners and agencies to deliver a coherent, well-branded and impactful anniversary year. The postholder will act as the central point of coordination: planning timelines and budgets, brokering and negotiating partnerships, managing internal stakeholders, and overseeing related marketing, communications, branding and digital/social media output (including management of an external creative or video production agency) to ensure the anniversary is delivered on time, on budget and to a high standard. Please note that this is a temporary, fixed-term position for 12 months, commencing August 2026, to plan, mobilise and deliver British Safety Council’s 70th anniversary programme culminating in a series of activities throughout 2027. Some flexibility around working hours may be required to support key events and launch activity.

Key areas of work

• Project management
  • Coordinate multiple concurrent sub-projects during 2026/27, ensuring dependencies, timelines and resources are aligned and tracked.
  • Feed into regular planning and progress meetings, producing clear reports and updates for senior stakeholders and the anniversary committee.
  • Manage the anniversary budget, tracking spend against forecast and flagging risks or variances promptly.
  • Identify risks and issues early and implement mitigation plans to keep the programme on track.
• Partnerships and negotiation
  • Identify, approach and secure external partners, sponsors and suppliers to support anniversary activities.
  • Negotiate terms, contracts and in-kind support with partner organisations, ensuring value for money and alignment with organisational values.
  • Build and maintain positive, productive relationships with partners throughout the anniversary year.
• Internal stakeholder management
  • Act as the main point of contact for internal teams and departments involved in anniversary sub-projects.
  • Engage senior leadership, trustees (as applicable) and staff across the organisation to gain buy-in and ensure consistent messaging.
  • Facilitate cross-team working groups, ensuring clear ownership and accountability for each sub-project.
• Marketing, communications and branding
  • Work with the marketing/communications teams (or lead directly when appropriate) to develop a cohesive anniversary brand identity and messaging framework.
  • Ensure all anniversary materials, events and outputs are consistent with brand guidelines and organisational tone of voice.
  • Plan and oversee the communications calendar for the anniversary year, including internal and external announcements.
• Digital media, social media and video production
  • Develop and implement a digital and social media plan to promote the anniversary across relevant channels.
  • Commission, brief and manage an external agency for video production and other creative content, ensuring outputs meet brief, budget and deadline.

Health and Safety

To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work; and to cooperate with British Safety Council so far as is necessary to enable it to ensure the health, safety and welfare at work of all its employees. To ensure that risk assessments are carried out in line with British Safety Council’s procedures and report any issues to the Health and Safety Representative.

Essential Qualifications, Skills and Attributes

• Essential Skills & Qualifications:
  • Proven experience in project management, ideally managing multiple concurrent projects or a complex programme of work.
  • Strong negotiation and relationship-building skills, with experience developing external partnerships.
  • Excellent stakeholder management skills, with the confidence to engage colleagues at all levels, including senior leadership.
  • Solid understanding of marketing, communications and brand management principles.
  • Experience managing digital and social media channels and campaigns.
  • Experience briefing and managing external suppliers or agencies (e.g. creative, video or design agencies).
  • Excellent written and verbal communication skills, with strong attention to detail.
  • Strong organisational skills and the ability to manage competing priorities and deadlines.
• Experience:
  • Demonstrable track record of successfully delivering complex projects or programmes involving multiple stakeholders and workstreams.
  • Experience working cross-functionally with marketing, communications, digital and events teams (or performing these functions directly).
  • Experience managing external agency or supplier relationships, including briefing, budget oversight and quality control.
  • Experience operating in a fast-paced environment with a fixed deadline and high organisational visibility.
  • Prior experience in a fixed-term or project-specific role is an advantage but not essential.
• Desirable
  • Experience delivering anniversary, milestone, flagship or large-scale event programmes.
  • Experience working within the charity sector.
  • Budget management experience, including forecasting and reconciliation.
  • Experience commissioning video production or other creative content specifically.
  • Knowledge of accessibility and inclusive communications best practice.

Behaviour Competence

• Aware of the importance of good presentation.
• Commercially aware.
• Self-motivated with a pro-active approach, and enjoys challenge.
• Communicative, responsive, supportive and flexible.
• Good judgement, able to appreciate different sensitivities and decisive.
• Diplomatic, persuasive, excellent interpersonal skills and a good team player.
• Open to ideas, keen to learn and continually improve.

Company behavioural framework:

• Teamwork
• Communication
• Leadership
• Enhancing Performance
• Creativity and change
• Personal Effectiveness