At a Glance
- Tasks: Support the CEO with diary management, meetings, and communication.
- Company: Join British Rowing, a passionate governing body for the sport.
- Benefits: Flexible 28-hour week with competitive salary and inclusive culture.
- Other info: Exciting role in a dynamic environment with a focus on inclusivity.
- Why this job: Be part of transforming rowing and creating positive opportunities for all.
- Qualifications: Experience in executive support, strong organisational skills, and discretion.
The predicted salary is between 33240 - 33240 € per year.
This opportunity to join the Operations Team comes at an exciting time as Tom Solesbury, the new Chief Executive, implements a fresh strategy designed to transform the sport and create positive opportunities for everyone who interacts with it.
Key Responsibilities
- Provide proactive diary management, scheduling, and coordination of meetings for the CEO.
- Act as the first point of contact for staff and external stakeholders, ensuring professional and timely communication.
- Ensure the CEO is well informed of upcoming commitments, responsibilities and urgent items requiring their attention.
- Draft correspondence, reports, and presentations as required.
- Work with the Operations Manager to prepare and distribute agendas, minutes, and briefing documents for key meetings.
- Assist in expense processing, and financial administration, linking with the Operations Manager and finance team as required.
- Assist with HR processes.
- Handle sensitive and confidential information with the utmost discretion.
- Where required and time allowing, provide basic admin support to other members of the Senior Leadership Team as authorised by the Operations Manager.
Mandatory Requirements
- Proven experience in an executive assistant, personal assistant, or high-level administrative role.
- Exceptional organisational and time management skills, with the ability to multitask and effectively prioritise ever changing workloads and schedules.
- Excellent written and verbal communication, with excellent interpersonal skills and the ability to build effective relationships with a variety of stakeholders.
- High level of discretion and professionalism when handling confidential information.
- Experience of preparing accurate documentation to set deadlines and coordinating the appropriate administration attached to meetings.
- Experience of taking and producing accurate meeting minutes.
- Ability to work independently and as part of a team in a high-performance environment.
Desirable
- An interest in sport and in the work of British Rowing.
- Experience of working for a governing body organisation or governance function.
Additional Information
- 28-hour week (4 days) - £33,240 per year (FTE - £41,550)
How to Apply
To apply for this role, please submit your application alongside your CV and a 1 page cover letter explaining your suitability for the role. We’re going to close applications on the 1st June but, if you like the sound of the job, please apply straight away as we reserve the right to close applications early if we find the right candidate!
About us
Our passion is rowing in all of its forms. British Rowing is the governing body for rowing, responsible for supporting grassroots rowing in England and preparing the GB Rowing Team ready for the Olympics, Paralympics, and other international competitions. Our vision is a sport that welcomes and has an offer for everyone. Our mission is to create a healthy, inclusive and life-enhancing sport. We are a membership organisation with over 30,000 individual members, supporting over 550 affiliated clubs and 230 affiliated events. We cover all types of rowing - whether it’s on the river or lake, on the sea, at home, or in the gym. We are committed to equal opportunities and welcome applications from all individuals, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnership. If you require reasonable accommodations to participate in the recruitment process, please let us know by indicating your needs to the HR team in the application form or by emailing hr@britishrowing.org.
Executive Assistant employer: British Rowing
British Rowing is an exceptional employer that fosters a vibrant and inclusive work culture, dedicated to transforming the sport of rowing for everyone. With a focus on employee growth and development, staff enjoy opportunities to engage with a passionate community while working closely with senior leadership in a supportive environment. The role of Executive Assistant offers a unique chance to contribute to meaningful initiatives within a governing body, all while enjoying a flexible 28-hour work week.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to British Rowing. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the organisation and its new strategies. Show us you’re genuinely interested in the role and how you can contribute to the exciting changes ahead.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to impress with your verbal and written abilities. Try mock interviews or write sample emails to get in the zone.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at British Rowing.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Cover Letter:Make sure to customise your cover letter for the Executive Assistant role. Highlight your relevant experience and skills that match the job description, especially your organisational prowess and communication skills.
Showcase Your Experience:In your CV, emphasise your previous roles as an executive assistant or in high-level administrative positions. Use specific examples to demonstrate how you've successfully managed diaries, coordinated meetings, and handled confidential information.
Be Professional Yet Personable:When drafting your application, maintain a professional tone but let your personality shine through. We want to see how you can build effective relationships with stakeholders, so don’t be afraid to show your enthusiasm for the role!
Apply Early!:Don’t wait until the last minute to submit your application. We might close applications early if we find the right candidate, so get your CV and cover letter in as soon as possible through our website!
How to prepare for a job interview at British Rowing
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, communication protocols, and the importance of confidentiality. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your exceptional organisational and time management skills. Be ready to discuss how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the role. Use specific scenarios to illustrate your ability to prioritise effectively.
✨Communicate Like a Pro
Since excellent written and verbal communication is key, practice articulating your thoughts clearly. You might even want to draft a few sample emails or reports related to the role. This will not only prepare you for potential questions but also demonstrate your communication skills during the interview.
✨Demonstrate Discretion and Professionalism
Be prepared to discuss how you've handled sensitive information in previous roles. Share examples that showcase your discretion and professionalism, as these traits are essential for an Executive Assistant. This will reassure the interviewers that you can be trusted with confidential matters.
