At a Glance
- Tasks: Support the SafeMates Scotland programme with admin, logistics, and communications.
- Company: Join a community-focused organisation making a real difference in Scotland.
- Benefits: Flexible working, 36 days leave, pension scheme, and learning opportunities.
- Other info: Inclusive culture prioritising wellbeing and career growth.
- Why this job: Make an impact in your community while developing valuable skills.
- Qualifications: Strong admin skills, team player, and proficient in IT applications.
The predicted salary is between 25433 - 25433 £ per year.
Location: Central Belt, Dundee or Inverness (hybrid role between home and various face-to-face events across Scotland)
Fixed Term Contract until March 2029
21 hours per week (typically between Monday - Friday)
Salary: £25,433 FTE (pro-rata for part-time) per annum
Are you passionate about making a difference in your community? Could you provide a high level of administrative and office support to the SafeMates Scotland (Cashback for Communities) programme? We have a fantastic opportunity for an ambitious and well-organised individual with administrative skills to provide us with administrative support. You'll be working in a programme that is directly supported by CashBack for Communities funding.
A day in the life of our Programme Assistant - SafeMates Scotland:
- Programme Support: Administratively supporting the Manager and team. Organising logistics, venues, travel and event communications. Updating and maintaining accurate records of attendance and programme engagement.
- Monitoring, Evaluation & Reporting: Collection, processing, and organisation of evaluation data. Maintaining project databases and tracking tools to demonstrate outcomes. Assisting with internal reporting, funder reports, and secure document storage.
- Financial & Administrative Processes: Managing financial administration by processing expenses, invoices, and programme spending. Maintaining compliant financial records while overseeing the ordering and stock of materials.
- Communications & Engagement Support: Drafting content to promote the SafeMates programme and its opportunities both internally and externally. Liaising closely with delivery staff, volunteers, and partners to ensure smooth activity coordination.
To be a successful Programme Assistant you'll need:
- Proven administration experience, including administering financial processes, knowledge of databases and an ability to analyse information.
- Ability to work independently, with minimum supervision, but also as part of a wider team.
- Strong interpersonal and communication skills.
- Excellent organisational skills.
- The ability to meet deadlines and manage multiple priorities effectively.
- Proficiency and confidence in using multiple IT applications (MS Office and other bespoke systems).
- Experience supporting monitoring and evaluation, including reporting on projects.
Interested? Closing date for applications is 23.59hrs on Sunday 21st June 2026. Interviews will take place soon after.
In return for your commitment and expertise, you'll get:
- Flexible working: Remote and hybrid working, flexitime, compressed hours, and job sharing.
- Holidays: 36 days annual leave (including bank holidays) option to buy 5 extra days (per annum, pro rata).
- Pension scheme: Up to 6% contributory pension.
- Learning & Development: A range of career & learning opportunities.
- Discounts: Blue Light Discount Card, Tickets For Good & employee benefits platform.
- Wellbeing: Peer Supporters, CiC (EAP) & Headspace App.
- Cycle2Work: Lease a bicycle through the scheme.
We are proud to be a Disability Confident and Carers Confident employer. We're dedicated to building an inclusive, equitable and wellbeing-focused culture where everyone feels safe, valued and can thrive. Guided by our Equity, Diversity, Inclusion and Wellbeing Strategy, we foster belonging, psychological and physical wellbeing, and work to remove barriers to fair opportunities. Grounded in compassion and anti-racist practice, we listen to diverse voices, value lived experience and create environments where staff and volunteers can succeed. Join us and be part of an organisation that leads with care, celebrates difference and helps everyone succeed. Together, we are the world's emergency responders.
Locations
SafeMates Scotland Programme Assistant employer: British Red Cross
As a Programme Assistant with SafeMates Scotland, you'll be part of a dynamic team dedicated to making a positive impact in communities across Scotland. We offer a flexible working environment, generous annual leave, and a strong commitment to employee development and wellbeing, ensuring that you can thrive both personally and professionally. Join us in fostering an inclusive culture where your contributions are valued and celebrated, as we work together to support our communities.
StudySmarter Expert Advice🤫
We think this is how you could land SafeMates Scotland Programme Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with others who share your passion for community work. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Be ready to discuss how your skills align with their mission, especially around community support and programme management. Show them you're not just a fit on paper but also in spirit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build your confidence. Focus on articulating your experiences and how they relate to the role of Programme Assistant at SafeMates Scotland.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in being part of our team and making a difference in the community.
We think you need these skills to ace SafeMates Scotland Programme Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Programme Assistant role. We want to see how you can contribute to the SafeMates Scotland programme, so don’t hold back on showcasing your relevant experience!
Show Off Your Organisational Skills:Since this role involves a lot of administrative tasks, it’s crucial to demonstrate your organisational prowess. Share examples of how you've successfully managed multiple priorities or coordinated events in the past. We love a good story!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts!
How to prepare for a job interview at British Red Cross
✨Know the Programme Inside Out
Before your interview, make sure you thoroughly understand the SafeMates Scotland programme. Familiarise yourself with its goals, the communities it serves, and how it operates. This will not only show your genuine interest but also help you articulate how your skills can contribute to its success.
✨Showcase Your Organisational Skills
As a Programme Assistant, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed logistics or coordinated events. Be ready to discuss how you prioritise tasks and ensure everything runs smoothly.
✨Demonstrate Your Communication Prowess
Strong interpersonal skills are key for this role. Think of instances where you've effectively communicated with team members, volunteers, or external partners. Practice articulating these experiences clearly, as they will highlight your ability to engage and collaborate with others.
✨Be Ready for Financial Administration Questions
Since the role involves managing financial processes, brush up on your knowledge of expense processing and maintaining financial records. Prepare to discuss any relevant experience you have in this area, and be ready to explain how you ensure compliance and accuracy in financial documentation.
