IT Support Administrator - 36 hours 12 months FTC

The closing date is 30 June 2026. Please note that this is a 12 months Fixed-Term Contract.

Are you an organised and detail-focused administrator with an interest in IT and digital services? BPAS is seeking an IT Support Administrator to provide essential administrative support to our IT & Digital team. This role is key to ensuring the smooth running of financial processes, IT asset management, and service coordination across the organisation. You will work closely with the Head of IT & Digital and wider team, supporting the management of IT spend, maintaining accurate records, and coordinating equipment and supplier processes to ensure services run efficiently. This is a hybrid working role with visits to BPAS Head office once a week and when required for meetings and team days.

About You

You will have experience working in an administrative role, ideally within an IT, finance or operational environment, with strong organisational skills and a high level of attention to detail. You will be confident managing data, working with systems, and supporting processes that require accuracy and consistency. You will be comfortable liaising with a range of stakeholders, including internal teams, suppliers and finance colleagues, and will have the ability to prioritise your workload effectively. A proactive approach, strong communication skills and a willingness to identify and suggest improvements will be key to success in this role.

Main duties of the job

• Support the accurate recording and monitoring of IT spend, working closely with Finance colleagues and suppliers.
• Assist in maintaining IT asset registers and stock control logs, ensuring records are accurate and up to date.
• Coordinate new equipment requests and arrange delivery to users and sites across the organisation.
• Use IT Service Desk and financial systems to input and extract data and support management reporting.
• Request supplier quotations, raise purchase orders, check invoices and support resolution of discrepancies.
• Assist in monitoring budgets and identifying opportunities for cost improvements.
• Support the development and implementation of process improvements within IT administrative functions.
• Provide general administrative support to the IT team, including scheduling meetings, preparing agendas and taking minutes.

About us

The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country. When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.

Working with us - benefits include:

• 34 days annual leave (including bank holidays).
• Life assurance at 3 salary.
• Defined contribution pension scheme.
• Access to GP 24/7, 365 days a year.
• MyMindPal mental fitness app and 24/7 counselling support.
• Online discounts, discounted gym membership, and other lifestyle benefits.
• Family-friendly policies to support work-life balance.

Safeguarding, Equality & Diversity

BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer-recruitment principles and includes appropriate pre-employment checks. We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.

Job responsibilities

The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.

Further Information

We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool. If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.

Salary: £26,444- £29,853 per annum, depending on skills and experience.

Contract: 12 months FTC.

Shift Pattern: 36 hours per week Monday - Thursday 09:00- 17:00 Friday 09:00 - 15:30.

Location: Hybrid working with visits to BPAS Head office once a week and when required for meetings and team days. BPAS Head office: Orion House, 2 Athena Dr, Tachbrook Park Dr, Royal Leamington Spa, Warwick CV34 6RQ.

Apply now

Interested in making a difference? Apply today to join our team.

Values & eligibility

All applicants must be pro choice and support a woman's right to choose, in line with BPAS values and mission. Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.

Application outcome

If you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.

References & pre-employment checks

All offers of employment are conditional on satisfactory pre-employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.

Person Specification

Experience

• Management of complex financial records.
• Management of asset registers.
• Telephone support.
• Data and records management.
• Interrogating systems to provide meaningful management information.

Qualifications

• English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2.
• Educated to further education level (e.g. A-Levels, BTEC, GNVQ).
• Confident IT user, with expert Microsoft Excel skills.

Knowledge & Skills

• Budgetary management, capital and revenue.
• GDPR and the DPA 2018.
• Records management.

General

• Do you support a woman's right to choose abortion?
• Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
• Are you aware we are unable to offer Visa sponsorship for this role?
• This role is for 36 hours per week over Monday to Friday - Can you commit to this?
• This role is hybrid working with visits to BPAS Head office once a week and when required for meetings and team days, travel is not paid. - Can you travel to the Head Office (CV34 6RQ) on the weekly basis?
• Are you aware that this is a 12 months FTC?
• Please list any further information you wish to add in support of your application for this role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name British Pregnancy Advisory Service (BPAS).

Contract Fixed term.

Duration 12 months.

Working pattern Full-time, Flexible working, Home or remote working.