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- Tasks: Join our team as an Admin Assistant, supporting clients and managing office tasks across multiple locations.
- Company: Be part of BPAS, the UK's largest independent women's reproductive healthcare charity.
- Benefits: Enjoy 34 days annual leave, health services, and flexible working hours.
- Why this job: Make a real difference in people's lives while gaining valuable administrative experience.
- Qualifications: Experience in administration and excellent communication skills are essential.
- Other info: Work in a supportive environment with opportunities for personal growth.
The predicted salary is between 23417 - 26382 £ per year.
Go back British Pregnancy Advisory Service (BPAS)
Admin Assistant – 30 hours – 12 months FTC
The closing date is 05 December 2025
* Please note that this is a 12-month fixed-term contract. The role will be based in Chester, with ad-hoc cover required in Llandudno and Manchester West. Mileage will be paid.
Do you enjoy working within a busy office or reception environment, where no two days are the same?
We are looking for an experienced Admin Assistant to come and join our Chester Cluster for 30 hours per week, working Tuesday to Friday.
Your base location will be the Chester Unit, however, you will be required to work at the Llandudno and Manchester West units on an ad‑hoc basis to cover annual leave and sickness. More details can be found in the further information section below.
You\’ll work as part of the team in carrying out administration tasks in an efficient and friendly manner ensuring that clients feel accepted, supported, and confident about BPAS services.
About You
You will have proven experience of working within an office environment, where you\’ve carried out administration duties. You will be an excellent communicator both internally and externally and will demonstrate a friendly and positive attitude when interacting with clients, colleagues, and external parties.
Main duties of the job
- Answer and direct telephone queries, liaising with both internal and external colleagues, as necessary.
- Accurately check or complete BPAS and legal paperwork, ensuring all relevant documentation is available for the clients episode of care.
- Monitor, edit and amend appointment list, using as appropriate BPAS booking system, informing clients if changes to their appointment become necessary.
- Assist in the monitoring, control and ordering of stock, sort and distribute incoming mail and prepare and dispatch statistical information and reports.
We are also looking for:
- Experience of dealing face to face with patients who may be upset, within a care environment.
- Knowledge of clerical procedures including checking documentation, telephone, and reception duties.
- Good attention to detail, supportive towards colleagues and clients and is an effective team player.
About us
The British Pregnancy Advisory Service (BPAS) is the UK\’s largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.
Working with us benefits include:
- 34 days annual leave (including bank holidays)
- Life assurance at 3 salary
- Defined contribution pension scheme
- Access to GP 24/7, 365 days a year
- MyMindPal mental fitness app and 24/7 counselling support
- Online discounts, discounted gym membership, and other lifestyle benefits
- Family-friendly policies to support work-life balance
Safeguarding, Equality & DiversityBPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer‑recruitment principles and includes appropriate pre‑employment checks.
We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.
Job responsibilities
The full job description and salary details can be found in the supporting documents on the right hand side. These are available for you to download and review.
Further Information
We may close this advert early if we receive a high number of suitable applications, although we aim to keep it open long enough to ensure a diverse and representative applicant pool.
If you have any questions about the role or require adjustments to support your application, please get in touch, we are happy to help.
Salary: £23,417 – £26,382 per annum – pro rata for part‑time hours. Depending on skills/experience.
Mileage will be reimbursed at the rate as determined by the BPAS expenses policy.
Contract: 12 month fixed term
Hours: 30 hours per week to be worked flexibly over Tuesday to Friday
Locations:
Ad‑hoc cover will be required in Llandudno and Manchester West Units. Mileage will be paid.
- BPAS Chester Concert House, 2 Canal Street, Chester CH1 4EJ (Base Unit)
- BPAS Manchester West Urmston Sexual Health Clinic, Princess Road, Urmston, Manchester M41 5SQ
- BPAS Llandudno The Orme Unit, Llandudno Hospital, Hospital Road, LLANDUDNO, Conwy LL30 1LB
Apply now Interested in making a difference? Apply today to join our team.
Values & eligibilityAll applicants must be pro choice and support a womans right to choose, in line with BPAS values and mission.
Application outcomeIf you do not hear from us within two weeks of the closing date, unfortunately you have not been shortlisted on this occasion.
References & pre‑employment checksAll offers of employment are conditional on satisfactory pre‑employment checks. Applicants must provide three years of employment references, including reasons for leaving and details of any gaps in employment.
Person Specification
Experience
- Administration experience gained within an office environment and general office duties
- Knowledge of clerical procedures including checking documentation, telephone and reception duties
- Experience of dealing face to face with patients who may be angry or upset, within a care environment
Qualifications
- English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2
- Competent in Microsoft Office programmes including word, excel, outlook and Microsoft teams
General
- Do you support a woman\’s right to choose abortion?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and nature of the relationship
- You will be based in our Chester Unit, ad‑hoc cover will be required at the Llandudno and Manchester West units to support periods of annual leave and sickness.
- Mileage will be paid – Are you able to travel to all 3?
- This role is working 30 hours per week over Tuesday to Friday – Can you commit to this working pattern?
- Are you aware this role is on a 12 month fixed term contract?
- Would you like to add any further information/statements to support your application?
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
British Pregnancy Advisory Service (BPAS)
£23,417 to £26,382 a year pro rata – Depending on skills and experience
Contract
Fixed term
Duration
12 months
Working pattern
Part-time
Reference number
Job locations
B P A S
2 Canal Street
Chester
CH1 4EJ
BPAS Manchester West Urmston Sexual Health Clinic,
#J-18808-Ljbffr
Admin Assistant - 30 hours - 12 months FTC employer: British Pregnancy Advisory Service (bpas)
Contact Detail:
British Pregnancy Advisory Service (bpas) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant - 30 hours - 12 months FTC
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections at BPAS. A friendly nudge from someone inside can make all the difference.
✨Tip Number 2
Prepare for the interview by researching BPAS and understanding their mission. Show us that you’re not just another candidate but someone who genuinely cares about women’s reproductive healthcare.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your experience and how it aligns with the Admin Assistant role. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Admin Assistant - 30 hours - 12 months FTC
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Admin Assistant role. Highlight your relevant experience in administration and any specific skills that match the job description. We want to see how you fit into our team!
Show Off Your Communication Skills: Since this role involves a lot of interaction with clients and colleagues, it's essential to demonstrate your excellent communication skills. Use clear and friendly language in your application to reflect the positive attitude we value at BPAS.
Be Detail-Oriented: Attention to detail is key in this role, especially when handling paperwork and client information. Make sure your application is free from typos and errors, as this shows us you take pride in your work and can manage important tasks accurately.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s straightforward, and you’ll find all the necessary information there. Don’t wait too long; early applications are strongly encouraged!
How to prepare for a job interview at British Pregnancy Advisory Service (bpas)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Assistant role at BPAS. Familiarise yourself with the key responsibilities like handling telephone queries and managing appointment lists. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Admin Assistant, you'll need to communicate effectively with clients and colleagues. Prepare examples of how you've successfully handled difficult conversations or provided excellent customer service in the past. This will demonstrate your ability to maintain a friendly and positive attitude, even in challenging situations.
✨Highlight Your Attention to Detail
Attention to detail is crucial for this role, especially when checking documentation and managing stock. Bring specific examples from your previous experience where your attention to detail made a difference. This could be anything from catching an error in paperwork to ensuring all necessary documents were ready for a client.
✨Be Ready to Discuss Flexibility
Since the role requires working across multiple locations, be prepared to discuss your flexibility and willingness to travel. Highlight any previous experiences where you've adapted to changing environments or schedules, as this will show that you're ready to take on the demands of the job.