Lands ( GIS) Coordinator

Location: Hemel Hempstead (Hybrid, 2 x a week in the office)

About BPA: At BPA, we’re proud to be jointly owned by BP and Shell - two of the world’s leading oil majors. Our size means every individual is valued, and we work together as one team, sharing knowledge, supporting each other, and celebrating our successes collectively.

Our People: What sets BPA apart is our people. We are committed to the development and growth of everyone in our team. Our leadership are invested in ongoing training, professional qualifications, and mentoring to help staff reach their full potential.

What’s the Job About? As part of our Lands function, you’ll play a key role in coordinating Third‑Party Enquiries and safeguarding BPA’s pipeline network. You’ll assess incoming information, communicate with landowners and external stakeholders, organise site supervision, and ensure that all works near pipelines follow BPA’s safe procedures.

What You'll Be Doing:

• Act as the main contact for enquiries from external organisations, providing prompt responses, gathering the right information, and arranging any required site visits.
• Keep department records, databases, and filing systems up to date so all information is accurate and easy to find.
• Review information from external parties to understand any potential issues and pass on clear instructions to colleagues or other stakeholders.
• Organise and track work carried out by field staff, making sure tasks are completed and any related costs are recorded properly.
• Prepare and send letters and information packs to landowners and other contacts when needed.
• Handle basic purchasing tasks such as raising orders and arranging equipment checks for team members.
• Answer incoming calls to the department and help process updates received from regular monitoring activities.
• Support other teams across the organisation by providing information from the Lands department.
• Contribute to team projects and improvements aimed at making processes more efficient and ensuring data remains accurate.

What You’ll Need:

• Proven administration experience within an office environment, ideally involving documentation control, stakeholder communication, or records management.
• Strong organisational skills, with the ability to manage a high volume of enquiries, prioritise effectively, and maintain accuracy under pressure.
• Confident, calm, and clear communication skills when dealing with internal teams, landowners, contractors, solicitors, suppliers, and other external bodies.
• Experience using GIS systems and strong general IT literacy, including Microsoft Office; familiarity with Microsoft Dynamics is an advantage.
• A proactive and self‑motivated approach, capable of working independently while contributing positively to a small, busy team.
• Good problem‑solving ability, sound judgement when assessing third‑party information, and readiness to provide clear, actionable instructions.

Salary: Basic salary of £25,500

What’s on Offer:

• Ongoing training and development opportunities to support your professional growth
• Generous pension (up to 12% employer contribution, 2% minimum employee)
• Annual bonus scheme (up to 12% of annual salary) with an extra 6% possible for standout performance – that’s 18%!
• Life insurance (4x annual salary)
• 28 days holiday + 8 days bank holidays plus the ability to buy/sell holidays
• Family friendly policies from day 1 of employment
• An award winning Private Medical Insurance scheme with additional perks
• Employee assistance support scheme
• Various well-being initiatives

You will work on a hybrid basis out of our Hemel Hempstead office and need to be based within commutable distance and have the right to work in the UK.

Diversity & Inclusion: We know that diverse teams drive innovation and excellence. At BPA, we are dedicated to building a diverse and inclusive workplace. So, if you're excited about this role but your experience doesn’t align perfectly with every detail in the job description, we encourage you to still apply.